Appeal of marss data Reported by Another District/Charter

Procedure for Appeal of Uncorrected Errors

After the EOY file appeal window closes, districts and charter schools have until Friday, December 4, 2015, to manually appeal data reported by another district or charter school that is causing the appealing district/charter school’s record to have a fatal error. This is the only time that MDE will make manual corrections to MARSS data. There is no cross-district appeal window for Fall files because there are no statewide errors that cause a record to be excluded from state counts.

This appeal process applies to:

A record reported by another district/charter school that is charged with causing a fatal error to the appealing district/charter school’s data. It does not apply to data reported by the district or charter school itself; each district and charter school has had the opportunity to update and re-upload its own MARSS files, except as described in the third bullet below.

A record reported by other than the appealing cross-district district/charter school that caused the appealing district/charter school to have a fatal error. It does not apply to data that caused a warning message.

A record that is marked as a cross-district error on an appeal file dated between Thursday, November 5, 2015 and noon Thursday, November 19, 2015.

A state form titled “Appeal of End of Year FY 2015 MARSS Data” is used to submit the appeal. Each record appealed must be submitted using its own “Appeal of End of Year FY 2015 MARSS Data” form.

The appeal must come from the MARSS Coordinator of the district/charter school in which the record with the fatal error has been reported.

The appeal must be addressed to the MARSS coordinator of the district/charter school charged with causing the error.

Roxann Neu, statewide MARSS Coordinator at MDE, must be copied on the appeal letter.

The appeal can come via mail or email, but all required documentation related to the appeal must be received at MDE by Friday, December 4, 2015. Any response from the district/charter school charged with causing the error must be received at MDE by Tuesday, December 15, 2015.

Only the following selected data items can be appealed:

Student Number

Status Start Date

Status End Date

Status End

Percent Enrolled

State Aid Category (SAC)

Special Education Evaluation Status (SEES)

Homebound Flag

Attendance (only if Status Start and/or End Date, Homebound or Percent Enrolled are appealed)

Membership (only if Status Start and/or End Date, Homebound or Percent Enrolled are appealed)

Information required from the appealing district/charter school:

District number, type and name of appealing district/charter school.

Name, phone number and e-mail address of MARSS coordinator.

Student State Reporting Number.

Student Name.

Description of error, including specific data items.

Include what the correct data should be, if you have the information.

Copy of the page of the MARSS 08 Error Report on which the cross district error is listed. The MARSS 08 Error Report must be the last one run between Thursday, November 5, 2015 and noon Thursday, November 19, 2015.

Copy of upload rejection e-mail.

Copies of all correspondence with the district/charter school charged with causing the error as well as any agreements to correct the error. Include the dates, name of the person, address and/or phone number to which the requests were originally directed. Include any responses from the district/charter school charged with causing the error. At least two attempts must be documented.

The district/charter school charged with causing the error can respond to the appeal in writing (mail or e-mail) and must copy Roxann Neu at MDE. The response must be received at MDE no later than Friday, December 4, 2015. Choosing not to respond to the appeal within the established time frame may cause a loss of average daily membership (ADM) for the district/charter school charged with causing the error.