www.existing2living.com
At its core, the secret to time management and
productivity is to remove thinking from the process as much as possible.
Psychologists have repeatedly stated the normal state of the mind is chaos and
the brain is lazy, so without direction it will naturally
guide itself to the easiest
course of action. In order for me to manage multiple projects like training to run
across every country in the world, starting a non-profit,
finding sponsors for and
planning my run, working on my coaching and speaking business, writing a
book, building a brand, managing
a real estate investment firm, and contracting
for the government, I need clear instructions to guide my brain daily. As such, I
have created very clear five year goals,
three year goals, one year goals, and then
broken those down into months, weeks and days. So
I stay present to the larger
vision but focus only on the smaller tasks at hand. To maintain focus, I plan my
week every Sunday with the larger goals in mind and I relentlessly chunk my
time into smaller blocks where I focus on only one
project and one task in that
project at a time. I also track almost every hour of my day and then compare the
tracked time to the planned time at the end of the week. So when I start a chunk,
I hit go on my timer. That action has become like an anchor that tells my brain
"its go time," immediately sending me into laser focus mode.
This makes it
playful as well so I don't take the laundry list of tasks I have to do so seriously
and get overwhelmed by them. I use the todoist app to track the list of very
specific next actions in each project, I use Asana
for the longer term goal
planning, and I use atimelogger to track my time. These multiple systems ensure
that my brain can act out the tasks it needs to in order to accomplish my goals
while on autopilot without having to think about what action to take next. I think
during the planning phase to remove thinking from the action phase.
Akshay Nanavati is an author, trainer and explorer on a mission to run across
every country in the world to build a global community that works together as
one for the common good.
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