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MERICAN Journal of Public Diplomacy and International Studies
www.
 grnjournal.us 
 
Administrative documents are a form of written documents prepared and accepted based on the 
rules established by the above bodies for the implementation of the tasks and functions of the 
administrative bodies of the state. These administrative documents are essentially the result of 
the planned and intended actions of the state administrative bodies. An administrative document 
is accepted by an authorized administrative body (state body, official) within the scope of 
competence. Administrative document - is accepted unilaterally, that is, by a special body or 
official who participates in public legal relations
1
. Subjects to whom an administrative document 
is addressed cannot influence the action of the subject expressing the will of the state. At the 
same time, the persons or organizations to whom the administrative document is directed may try 
to determine its validity and legality (for example, by considering the case in court). An 
administrative document may be considered in a judicial or administrative procedure and found 
to be contrary to the law
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. 
An administrative document expresses the will of an administrative body authorized by the state, 
and the powers of the state body are expressed in it. The manifestation of an administrative 
document is explained by the interests of the state and society, and it is aimed at regulating 
specific relations, establishing universally binding rules, as well as resolving conflicts that arise 
in the process of management. 
Administrative document - defines mandatory rules of behavior (behavior) in a specific field, 
legal norms or regulates specific public relations. Defines the scope of exemplary behavior of the 
subjects in a specific area of the state. It creates a legal basis for the creation, change or 
annulment of administrative-legal relations or serves as a legal fact in the direct creation, change 
or annulment of such relations. The legality of administrative documents, i.e., their compliance 
with the law or legality, is one of the important signs. 
Administrative document is a type of legally significant document used in the course of the 
activities of the administrative bodies (officials) of the state, and does not imply the expression 
of the unilateral will of the authorities and has legal significance, a reference, summary, report, 
inspection document, inventory, inspection it is shown through the documents. 
It should be taken into account that the administrative document will have a special form and a 
special procedure for acceptance (approval). Usually, they are accepted in written form, 
following the established process, i.e. the procedure of project preparation, agreement, 
discussion, examination, approval, registration and announcement. Administrative documents 
are usually accepted in written form. But the administrative document can be in oral form. For 
example, an administrative document in oral form can be used in management relations in the 
military sphere or in service relations between a leader and an employee directly subordinate to 
him. An administrative document is not limited only to the field of management. Social relations 
(for example, financial, labor, environmental) that are the subject of other branches of law are 
also regulated through an administrative document. The administrative document resolves many 
issues in order to further clarify legal documents. 
Another main feature of administrative documents is their legal significance, that is: 
first of all - an administrative document - appears as legal facts, serves as a factual basis for the 
creation, change or annulment of legal relations, for giving a new color to the legal status of legal 
subjects (for example, an appointment order in German law - creates the legal status of a civil 
servant brings
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);
1
Wilfried Erbguth, Annette Guckelberger: Allgemeines Verwaltungsrecht mit Verwaltungsprozess- und 
Staatshaftungsrecht. 10. Auflage. Nomos, Baden-Baden 2020, ISBN 978-3-8487-6097-8, § 13 Rn. 7. 
2
Dörte Herrmann: Aus dem Leben eines Verwaltungsakts. In: Zeitschrift für das Juristische Studium 2011, S. 25 
3
Annette Guckelberger: Anhörungsfehler bei Verwaltungsakten. In: Juristische Schulung 2011, S. 

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