He general mga reporting & Payments Legal Basis

HE General MGA - Reporting & Payments

HE General MGA - Reporting & Payments

Legal Basis

October 4, 2022
Coordinators’ day – Grant Management

REPORTING

Disclaimer: Information not legally binding

PROJECT LIFETIME & REPORTING

Disclaimer: Information not legally binding

REPORTING – OVERVIEW & KEY FEATURES

• Financial statement (individual and consolidated)
• Report on the use of resources – cost explanations
• *Certificates on the financial statements

e.g. deliverables, milestones, outputs/outcomes, critical risks, indicators, etc; if any), in the Portal Continuous Reporting tool and in accordance with the timing and conditions it sets out
includes an overview of the action implementation. It must be prepared using the template available in the Portal Periodic Reporting tool
For additional prefinancing(s)
(if any)
For interim (if any) and final payments

• a statement on the use of the previous prefinancing payment

*(HE general rule: only at final payment, if threshold set out in the Data Sheet is reached)
Continuous reporting
Periodic reporting
Technical part
Financial part
Art. 21.1 HE MGA
Art. 21.2 HE MGA
Disclaimer: Information not legally binding

REPORTING – Extra insights

WHEn

• schedule and modalities set out in the Data Sheet (see Point 4.2)

CURRENCY FOR FINANCIAL STATEMENTS
Art 21.3 HE MGA

• The financial statements must be drafted in euro

REPORTING Language
Art 21.4 HE MGA

• In principle, the reporting must be in the language of the Agreement (in general, English)

Disclaimer: Information not legally binding

PAYMENTS

Disclaimer: Information not legally binding

PAYMENTS – GENERAL FEATURES

WHEn

• schedule and modalities set out in the Data Sheet (see Point 4.2)

To whom
Art 22.1 HE MGA

• Payments will be made in euro to the bank account indicated by the coordinator

DISTRIBUTION
Art 22.1 HE MGA

• Payments must be distributed by the coordinator without unjustified delay

Disclaimer: Information not legally binding

PAYMENT SCHEDULE

Data Sheet HE MGA
Disclaimer: Information not legally binding

PAYMENTS – OVERVIEW & KEY FEATURES

Pre-financing payment 
Additional pre-financing payment (if any)
Interim payment
(if any) 
Final payment 
Amount due at beneficiary’s termination
Art. 22.3.3 HE MGA
Art. 22.3.1 HE MGA
Art. 22.3.4 HE MGA
Art. 22.3.2 HE MGA
Specific case
Step 1 — Calculation of the total accepted EU contribution
Step 2 — Limit to the interim payment ceiling
(HE general rule: 90% of the max grant amount)
If the statement on the use of the previous prefinancing payment shows that less than 70% was used  reduction by the difference between the 70% threshold and the amount used.
Step 1 — Calculation of the total accepted EU contribution

Step 2 — Limit to the maximum grant amount
Step 3 — Reduction due to the no-profit rule
The aim of the prefinancing is to provide the beneficiaries with a float.
It remains the property of the EU until the final payment
If balance is positive  the amount will be included in the next interim or final payment to the consortium
If balance is negative  the amount will be recovered
Disclaimer: Information not legally binding
Thank you!

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