15 Secrets Successful People Know About Time Management pdfdrive com

Unsubscribe from email newsletters. Come on! Do you really need to
subscribe to all those fashion websites? Those flash deals-of-the-day offers?
Those viral clickbait “news” headlines? Don’t give permission to all those
companies to intrude on your day, to interrupt your flow, to tempt you with their

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offers. They are trying hard to get into your head, but they can’t if they’re not in
your inbox to begin with! Just go into your email and search for “unsubscribe”
and then unsubscribe from all the email newsletters that you find. You can also
go to a cool site called
www.Unroll.me
and it will let you easily unsubscribe
from the newsletters you want to trash, and then it will consolidate the
newsletters you want to keep into one big daily email.
Turn off all email notifications. Email is not intended to be an urgent form
of communication, and especially in these times when most of us are getting 50
to 500 emails a day, getting email notifications is a sin. Notifications interrupt
your concentration, your work sprints, and your ability to be present during
meetings and conversations. Whether you have an audible ding, a phone
vibration, or a little window that pops up with every new email…TURN ALL
THAT OFF.
Only process email three times a day, using the 321Zero system. Schedule
three times a day to process your email (morning, noon, night), set the timer on
your phone for 21 minutes, and try to get to inbox zero in that time. Make a
game out of it. 21 minutes is intentionally not enough time, but it will keep you
focused, ensure that your responses are short, and that you don’t start clicking
links out onto the wonderful world of internet distractions.
Immediately apply the 4 D’s. Every time you open an email, you should be
ready to Do it, Delegate it, Defer it, or Delete (archive) it.
If you defer an email, in most cases that means immediately adding an entry
to your calendar—“moving” the email to a calendar entry (remember, no to-do
lists!).
When you think “delete,” in most cases you should really just archive. These
days, with virtually unlimited storage space, it’s easy to just hit the Archive
button on most things, knowing that you can use the search function to get it
back again in the future.
In addition to the 4 D’s, consider F for File It. In my opinion, this is just
another form of archiving, but it can be helpful especially if you are nervous you
might not be able to find something again. Just create folders for all your
projects, clients, or even something crazy like “Respond to Someday,” and then
drag emails related to those topics into the folders to keep your inbox nice and
clean.