Roll Call Officers In Attendance



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Washington State Association of Oxford Houses

Hosted By Chapter 22, St Joseph’s Church, 520 S Garfield, Kennewick, WA. 99336

Saturday March 21, 2009, Noon

Meeting Called to order at: 12:01 pm

Traditions Read by: Eric

Principles Read by: Jason



Roll Call
Officers In Attendance

Chair June Anderson Present

Vice Chair David Long Present

Parliamentarian Walter Harris Present

Secretary Jamie Sparrowgrove Present

Treasurer Jon Gildart Present

Budget & Finance Glenn Lebsack Present

Chapter Services Robert Jacques Present

Housing Services Michael Brandon Present

Re-Entry Committee Daniel Fuchs Present

Alumni Coordinator Mike Storm Present

Fundraising Committee Absent

Growth Committee Robert Jacques Present

Outreach

Outreach Gino Pugliese Present

Outreach Judy Maxwell Present

Outreach Blake Bippes Present

Outreach Stan Timberlake Present

Outreach Stacie Anderson Present

Outreach Marty Selvidge Present

Voting Alumni

Alumni #1 Absent

Alumni #2 Adam Spear Absent

Alumni #3 Jason Bright Present

Alumni #4 Michael Storm Present

Alumni #5 Eric Perkins Present

Alumni #6 Pete Lang Present


World Council

World Council Brandy Pehrson Present

World Council Myrna Brown Absent

Chapters

Chapter #1 Brandy Pehrson-chair Present

Chapter #2 David Taub-chair Present

Chapter #3 Sean Maguire Present

Chapter #4 Michele Lofton Present

Chapter #5 Glen Lebsack-representative Present

Chapter #6 Jon Gildart-chair Present

Chapter #7 Zeb Russell-chair Present

Chapter #8 Pete Lang-chair Present

Chapter #9 Cory Lopez-chair Present

Chapter #10 Gary Whitwell Present

Chapter #11 Tim Danskin-chair Present

Chapter #12 Ricky Mogel-chair Present

Chapter #13 Dustin Bauserman-chair Present

Chapter #14 Ryan Romanski-chair Present

Chapter #15 Jody Tyler-chair Present

Chapter #16 Thomas LeGarel-treasurer Present

Chapter #17 Patrick Zacher-chair Present

Chapter #18 Anthony Perkins Present

Chapter #19 Lyn Wallerstedt-chair Present

Chapter #20 Jason Mathes-chair Present

Chapter #21 Tammy McBride-chair Present

Chapter #22 Curtis Sommer-chair Present

Chapter #23 Roa Pesamino-co-chair Present

Chapter#24 Steve Whitbeck Present

Welcome to Our Guests

Jimie-Treasurer Chapter 3

Jim Teuscher Chapter 2

Kim McIntosh Chapter 13

Kameron Trollman Chapter 13

Melanie Woorechowski Chapter 18 co-chair

Michael Miller Chapter 8

Misty M. Chapter 8

Jesse Jackson Chapter 16

Bo Chambers Chapter 10 house president

Ted Tynan Chapter 18 chapter treasurer

Mike Gradwohl Chapter 13 chapter HSR

Steven Anderson Chapter 7 chapter treasurer

Bob Plucker Chapter 22

Stacey Gabrio Chapter 15 alumni

Robert McAuliffe Chapter 25 co-chair

Thea Wells Chapter 12 alumni

Amber Taulbee Chapter 10


MM2P to Accept Previous Minutes (26-0)
Chair Report – June Anderson
-Today is election and my last day as state chair, thanks to all and I am a little emotional

-It has been an honor to be here for 2-3/4 years

-You have all helped me grow towards the future

-Sorry about all the cancelling and rescheduling of the state meeting

-This will be a longer meeting today

-All chapter chairs please take notes so you can take information back to your chapters and houses

-Acitivites Reports are very important, please fill them out at your chapter meetings and give them to Blake (blake.bippes@bippes.net)

-The Outreach workers were in Washington DC and they got hammered

-Happy 5 year birthday Marty

-Please limit the crosstalk today and be quiet so that Jamie can take accurate notes


MM2P to Accept State Chair Report (26-0)
Vice Chair Report – David Long
-It has been a while since we met

-I have gone to several chapter meetings; 2,4,5 and 9

-All in all life is good 

-Was at the chapter 5 meeting when they held elections, it was nice to see people step up

-I want to thank you for letting me be your state co-chair for the last year

-I am still very interested in being invovled in Oxford at the state level

-I have grown in my personal life because of serving on the state level

-Looking forward to elections and opproval of the new budget


MM2P to Accept Vice Chair Report (26-0)

World Council Report – Brandy Pehrson
-There were 2 World Council meetings over the last 2 months

-During the first meeting there were elections

-There were lots of people that stepped up

-I unfortunetly missed it because of work

-The Summit meeting is coming up May 14-16

-I received a promotion at work, so I will be really busy with that, but my heart is set on Judy to take care of business 


MM2P to Accept World Council Report (26-0)

Treasurer Report – Jon Gildart
See Attached
-Jamie will distribute Audit Reports at the future meetings, sorry none printed today
MM2P to Accept Treaurers Report (26-0)

Budget and Finance Report – Glen Lebsack
See Attached
-2 Years ago Nove 6th; the Chair, Outreach, and the previous Budget and Finance asked me to step up

-I have been fulfilling the position and it has been fun

-When I took over Oxford was in the process of growth

-We are good as a business, we can account for every penny that has been spent and received

-I feel really good about how the association operates

-I am very proud of the structure

-With the government and the econonmic downfall, I would love to be AIG, but we are not, this is service work

-Thanks again to everyone

-Fiscal year starts April 1st

-Went over the budget at the Budget and Finance meeting

-We will go over the budget in New Business

-Discussed the deposits for plane tickets

-We are going to check into group rates for the next World Conference

-On the old budget we spent no money on training materials in 2008, discussed why it is on the new budget as a budgeted item


MM2P to Accept Budget and Finance Report (26-0)

Reentry Report – Stanley Finney
-Been working with Erica Fields when need to palce people

-1 guy was past his realease date at Walla Walla

-2 got out in January

-These were really good transitions, out by Friday in the house by Sunday

-Got a couple of calls from chapter 15, I have been helping them with reentry

-Chapter 24 has been great taking reentry

-I would like all the chapters to have a reentry chair, makes it easier to communicate with 1 person as opposed to talking to several people from 1 house

-Will also make it easier for me to report to State the activity and there will be a better account of information

-Tony is going to create a form for Stan to record information

-Several more people are projected to get out

-I am going to go to Monroe and talk to them

-There is lots of work to do and I am still new

-I will come to chapters and make presentations about reeentry if it will help

-There is communication Between the eastside of the state and Spokane and the Tri-cities

-There is a reentry packet that can help the new member get help with money, clothes and resources for finding a job

-They have started their own revolving loan fund for reentry

-We need communication in the state for reentry, because we can get an application from someone and not know what to day; say they were in jail in Spokane, but have to live on the westide

-Women’s reenrty-there is only one house in a chapter the accept women

-We try and help them get on their feet

-We need a place to put the DOC# on the reentry application, in case we want to write back to them, we need that on the envelope


MM2P to Accept Reentry Report (26-0)

Housing Services Report – Michael Brandon
-I would like to thank the organization for everything

-I am moving out of state in a couple of weeks

-Thanks to Will and Kim and Stan on the reeentry meeting

-Haven’t been to a State Association meeting since September

-When it comes to recovery homes, Oxford is the place of choice in our community

-We have a favorable reputation

-It has been a good 2 years
MM2P to Accept Housing Services Report (26-0)
Chapter Services Report – Robert Jacques
See Attached

Break: 12:55-1:08

Treasurer – Jon Gildart
Check Approval
-Are we paying for hotel costs?

-No, State Association members hotel costs are taken out of their budget, chapter chairs and guests have the chapter pay for hotel costs upon approval

-Chapters also pay for the travel costs ie..plane tickets, gas, only for the trip home from the state meeting
MM2P to approve all checks (26-0)

Motion made to move 10% of checking into savings, total of $1,000

MM2P to transfer $1,000 from the checking account into the savings account (26-0)
Motion made to donate $1,500 to World Services

MM2P to send $1,500 to World Services as a donation
Motion made to fine chapters 14,17 and 19 $50 for having no audit form at the March 2009 state meeting

MM2P Chapters 14,17 and 19 fined $50 for lack of audit form at the March 2009 State Association Meeting (25-1)

Alumni Coordinator Report – Michael Storm
-I just turned 50, YAY!

-Sending money to world as alumni is important

-Sign up sheets are on the table for alumni

-If you have left in good standing you are eligible for alumni by sending $25 to: Victor Fitz, 2515 East Lincoln, Witchita, KS. 67211 or 316-390-3406

-Send to me if you want to be state alumni, other than that send it to Victor

-You can receive coins by becoming national alumni, and paying alumni dues

-World is in need of money

-Prices for coins are as follows:

$25 card

$50 bronze

$75 silver

$100 gold

-Reminder: check your smoke detectors in your houses

-If you relapse after you left a house on good standing, it does not affect your alumni status.


MM2P to Accept Alumni Coordinator Report (26-0)

Growth Committee Report – Robert Jacques
-Had the growth committee meeting on Friday March 20th at the Jericho Oxford House at 7pm

-Opened with purpose and mission

-There is a big pile of information from Tony that was provided at the meeting

-Emails can be sent out of the information

-Several motions made to add auditors for the state and to disban the growth committee

-Growth issues can be addressed from the State Association

-Very good glimpse of how to continue to be the lead in the nation

-With the 10% ananlysis of openings, remember to separate openings between men and women’s houses

-Communication is good to know what is going on in areas around you
MM2P to Accept Growth Committee Report

Outreach
Stacie Anderson
-Been really busy

-Went to Warren Beach and Washington DC

-Opened a women’s house in Richland

-Growth Committee meeting was really good

-I will make sure and get passwords to update website for all the houses in my area

-Remember to UPDATE THE WEBSITE

-There are houses that still do not have their permanent charters

-There are only 7, very easy things, that are needed to get your permanent charters

-We, as Outreach, will come to your houses and get this taken care of, if you don’t

-ANSWER YOUR PHONES – PLEASE


Judy Maxwell
-Just got back from Washington DC

-Tony put together a report for us to take to Capitol Hill

-Gino and Stacie got to actually sit down with a senator

-Outreach has 3 months to get every house a permanent charter

-Going to get chapter passwords and emails

-Chapter officers workshop is coming up

-Register for that asap

-Sharon and Eric Perkins will not be there this year

-1950’s sock hop is the theme

-I have 1 “I don’t meth around shirt”

-Doug West said hello

-District loan payments 



Stan Timberlake
-Thanks for being here new chapter chairs

-We’re getting big, that’s why we want all of the data that is available

-I have been doing my thing; conflict resolution, handyman, replacing carpet and dryers

-Northwest area of the state is having a house officers workshop April 4th

-Welcome chapter 25 to the state meeting
Marty Selvidge
-I had 4 checks for the Central Park house and I only needed 3, so I voided the 4th check

-Tacoma area needs charters

-I have noticed people in houses are getting behind on their EES

-EES is due on the first, late on the 5th by the 15th, if no payment, they need to go

-House needs to pay attention as well as the chapter officers listenening to reports at the chapter meetings
Blake Bippes
-Washington DC was great

-Data collection is important ie..Housing Summary Reports

-There are several chapters that I do not hear from

-I have never had a month where I have had all chapters submit their report

-I will take email version or a print version that is mailed

-If houses don’t show up to a chapter meeting still need to get the information

-It is very simple to fill out

-Data collection is huge in Oxford now

-Chapter chair is responsible to fill out the activity report

-I do have a personal life, so please help me as much as you can

-What can we do? Let’s get 25 reports next month

-First men and childrens house has paid their loan off

-Signed a lease for the first men and children’s house in Spokane

-It is going to have 12 adult beds and room for kids

-Workshop in Spokane is on April 11th

-Everyone is welcome

-The snow should be gone by then

-There was no newsletter 

-I need some input from everyone

-State chair needs to write an article every time

-Pictures can be added too

-Please appropriate pictures

-There are forms for every house for birthdays

-Newsletter will be out April 1st

-They will be hadn delivered to each house

-Since the last world conference we need to update the website and make sure houses have email addresses

-Updated house forms will be at the workshops inside of the packets

-PLEASE ANSWER YOUR PHONES

-If you need new forms for housing activite email Blake (blake.bippes@bippes.net)
Gino Pugliese
-Outreach has been buzy

-Couldn’t do what we do without you, thanks!

-The addition of Stacie and Marty has been wonderful

-All other states are wondering how to get people more involved

-Went to retreat in Washington DC

-Update vacancies, not oxfordhouse.org, it is oxfordhouse.org/update

-They did 3x5 notecards to express problems, and most of them were getting people involved

-They don’t have involvment like Washington State

-EES, very important, some houses are ok with you paying on the 5th

-Most houses do send contributions to World Services

-It is important to send donations

-Convince your houses to send money

-Anyone that needs the permanent charter application, we have them

-New directory is out today, there will be a new one every state meeting, make sure houses are getting these and posting new ones

-Marty in Louisiana sent a letter of thanks to the State Association, but I lost the card, sorry

-There is a mens house in Centralia with only 2 members, 6 openings, anyone want to live in Centralia?

-Surveys are out, please fill these out

-We have received some humerous ones but this is serious for data

-Loan reports look really good

-If you have a house that has missed a loan payment, please get them to pay

-We have to pay within 2 years or we are in default

-There are several states who’s loan fund is operated by Washington state

-108.1% of our loans paid in Feb

-This also helps with having a house opened and filled immediately

-I have license plate covers for free

-Surveys are anonymous, but what house you live in is not anonymous

-You have to put house name on the survey

-Survey goes to Tony and Oxford House Incorporated

-It actually is anonymous because you do not put your name on it, just want age, sobriety length, etcc…

-House needs to have money in savings in order to donate to World Services

-All the outreach said something great

-We all work really hard as outreach

-Deadline for articles are on the 15th of the month before the state meeting

-If on your activity report there is a chartered amount of people that is different than is actually in the house talk to Blake, but the number he gets is from Oxford House Incorporated

-This is okay, but the house will have to be re-chartered

-You can not take a double and turn it into a single and not re-charter the house


MM2P to Accept Outreach Reports (26-0)

Break lunch: 2:38-3:23pm

Old Business
-All the campsites are reserved for the campout

-It is at Twin Harbors July 17,18,19

-Forms will be brought to the next state meeting

-Please register

-Food will be provided

-Tim the cook will be there 

-There is room for 400 people
Motion made to vote on the alumni position in New Business

MM2P to vote on the open alumni position in New Business (26-0)
MM2P to Accept Old Business

New Business
Motion made to recognize the new chapter 25 by the State Association

MM2P to accept chapter 25 into the State Association
Motion made to give chapter 25 $200 start up donation

MM2P to pay chapter $200 as a start up donation (26-0)
-Dave Larson is an Oxford person who has health issues, a diabetic with 10 years clean, he went in for a checkup and ended up getting a liver transplant

-Liver transplants are not cheap, totalling $400,000

-Any and all donations would go into a fund for his operation and medications that he will have to take

-Blake and Jamie will let you know via email on where to send the donations

-Can the State Association send anything
Motion made to send flowers, card and a donation of $1,000 to David Lawson

MM2P to send $1,000 donation, flowers and a card to David Lawson (24-2)

-I need to the money in the newsletter budget to get the newsletter started $343 is left in the fund


Motion made to gove Blake $343 for newsletter from fund

MM2P to give Blake Bippes $343 out of the newsletter fund

Motion made to table Growth Committee discussion until the next State Association meeting
-There is a mation that was made in the Growth Committee meeting that directly affects our elections today

-Delaying is not the best course

-This vote will require a change to the bi-laws, need 2/3 vote, stuff like this needs to be taken back to your chapters

-Discussion from the Growth Committee meeting


Motion made to end discussion (26-0)
MM2P to table Growth Committee discussion until the next State Association meeting (25-1)
-Growth Committee thought about an extra position on the State Association

-A state auditor and 3 more chapter services and housing services positions, to cover the Northwest, South, Eastern and Central parts of the state

-Take this back to your chapters and houses

-PUD September talked about splitting reentry

-This goes agains the bi-laws

-We can revisit this reentry issue

-What about minutes from Growth Committee meeting? Jamie will send out

-There are not going to be geographical boundaries established

-Remember every person on the state board is an extra cost

-We have disbanned the Growth Committee at this point

-Disbanned because the purpose was to advise the State Association of the growth of Oxford

-The way that growth will be handled

-Assisting in chapter communication is key

-The treasurer would not have to travel as far, these people would help them

-State auditor-what is position?

-Budget and Finance chair is state auditor

-Have grown so budget and finance needs to be its own position

-We want to combine functions of chapter services and housing services

-This will be brought up at the next state meeting
Budget and Finance proposal

See Attached

-This is our revised project plan

-Last year $92,000, this year $72,000, why?

-Old budget-revenue income streams

-We never get to 100%, never send and receive new money

-Mike Storm brought up his budget

-Budget is based on our history as members

-Put in expense reports and the budget can change

-Whidbey Island is where the first budget and finance meeting is of the year

-Can strike line item B3, because there is no more Growth Committee

-Money to savings is 10% of beginning balance


Motion made to accept the proposed budget

MM2P to accept the proposed budget for the State Association (26-0)
Gino

-I am a messanger

-Frances, there’s that “F” word

-Most houses she dealt with were closed or had severe problems

-The women in this house were shorting the landlord on money

-The house has been closed

-The landlord kept track of expense

-Gino reads letter from the landlord

-Total money owed to landlord is $5,101.18

-Could we maybe cut a check to her for $2,000 and she might consider us even

-Outreach paid off all the bills, this is just back rent
Motion made to pay the landlord $2,000
-Tradition 9, fully self supporting

-Why ask the state for money?

-Not our job to pay for mistakes

-Do we have accurate records of the damages that were caused by the residence?

-We are really hard on carpets as Oxford House residence

-Landlord agreed to pay for some of the utilities

-The owner is taking responsibility for us living there

-We are not here to pick up after busted houses

-We do everything viable to keep the houses nice

-Landlord is willing to incure some of the costs

-We are all here for the same reason, to help each other
Motion made to end discussion

MM2P to end discussion (22-4)
MM2P to send $2,000 to the landlord of the damaged house (21-5)

-Chpater 23 is hosting the next state meeting

-Can we get the check for $400 in advance?

-Meeting is at the: Prince of Peace Church, 14514 20th Ave NE, Shoreline, WA. 98155


Motion made to pay chapter 23 $400 for the May state meeting

MM2P to pay $400 to chapter 23 for the cost of the May 2009 State Association meeting (26-0)

-James Stacy has two houses that he owns that are Oxford houses

-1 is doing really well and the other one closed

-There was damage done to the house, he has pics of the damage

-$10,000 was spent to get the house fixed up to be able to rent again

-$3,700 of this money spent, he has receipts for


Motion made to pay $2,500 to James Stacey for damage done to the Pasco House
-JD gave 3 months of rent for free to a house once

-City of Pasco House didn’t last, in less that 2 years the house was destroyed

-He spent thousands of dollars to get the house ready to be an Oxford House

-James Stacy is also an Oxford Alumni

-Lots of discussion about why the state is responsible for this, each house should be self supporting.

-Discussion on the fact that a house that is running fine, that might need some remodeling done could use the $2500 better than a house that is not even open anymore



-Why didn’t the chapter send out a letter to other houses and chapters about needing money?
Motion made to end discussion

MM2P to end discussion (24-2)
MM2P to pay $2,500 to James Stacy ofr damages done to the Pasco Oxford House (17-9)
Break: 4:35-4:49pm
-Curtis called JD at break and he said thank you very much to the State Association
-So as far as elections, all positions can be re-elected except for the state chair position
Nominate to re-elect Jamie Sparrowgrove as State Association Secretary

Second
Close Nominations
MM2P to re-elect Jamie Sparrowgrove as the State Association Secretary (26-0)
Nominate to re-elect Jon Gildart as State Associaiton Treasurer

Second
Close nominations
MM2P to re-elect Jon Gildart as State Association Tresurer (26-0)

Nominate to re-elect Eric perkins as voting Alumni #5

Second
Close nominations
MM2P to re-elect Eric Perkins as voting Alumni #5 (26-0)
Nominate to re-elect Jason Bright as voting Alumni #3

Second
Close nominations
MM2P to re-elect Jason Bright as voting Alumni #3 (26-0)
Nominate to re-elect Michael Storm as voting Alumni #4

Second
Close nominations
MM2P to re-elect Michael Storm as voting Alumni #4 (26-0)
Nominate to re-elect Pete lang as voting Alumni #6

Second
Close nominations
MM2P to re-elect Pete Lang as voting Alumni #6 (26-0)
Nominate to elect Dustin Bauserman as voting Alumni #1

Second
Nominate to elect Thea Wells as voting Alumni #1

Second
Nominate to elect Bob Plucker as voting Alumni #1

Second
Close Nominations
MM2P to elect Thea Wells as voting Alumni #1 (19-7)

-Why don’t we add 2 more Alumni positions?
Motion made to vote on 2 more Alumni positions at the next State Association meeting

MM2P to vote on 2 additional voting Alumni positions at the next state meeting (26-0)

Nominate to elect June Anderson as the State Parliamentarian

Second
Close nominations
MM2P to elect June Anderson as the State Parliamentarian (26-0)
Nominate to re-elect Stanley Finney as the State Reentry Chair

Second
Close nominations
MM2P to re-elect Stanley Finney as the State Association Reentry chair (26-0)
Nominate to elect Ted Tynan as State Budget and Finance Chair

Second
Close nominations
MM2P to elect Ted Tynan as the State Budget and Finance Chair (26-0)
Nominate to elect Tony Perkins as State Chair

Second
Nominate to elect Bob Jacques as State Chair

Second
Nominate to elect Dave Long as State Chair

Second
Close nominations
MM2P to elect Tony Perkins as the State Association State Chair (19-7)
Nominate to elect David Taub as State Vice Chair

Second
Nominate to elect Ricky Mogel as State Vice Chair

Second
Nominate to elect Bob Jacques as State Vice Chair

Second
Nominate to elect Dave Long as State Vice Chair

Second
Close nominations
MM2P to elect Ricky Mogel as State Vice Chair (18-8)
Nominate to elect Dave Long as State Chapter Services Chair

Second

Dave declines
Nominate to elect Dave Taub as State Chapter Services Chair

Second
Nominate to elect Will Biggs as State Chapter Services Chair

Second
MM2P to elect Dave Taub as State Chapter Services Chair (18-8)
Nominate to elect Kim McIntosh as State Housing Services Chair

Second
Nominate to elect Bob Jacques as State Housing Services Chair

Second
Nominate to elect Will Biggs as State Housing Services Chair

Second
Close nominations
MM2P to elect Kim McIntosh as State Housing Services Chair (11-15)
Nominate to elect Michele Lofton as State Fundraising Chair

Second
Nominate Bob Jacques as State Fundraising Chair

Second

Bob declines
Close nominations
MM2P to elect Michele Lofton as State Fundraising Chair (26-0)
Motion made to supply $1000 towards a laptop for the state secretary
MM2P to supply $1000 for a laptop computer for the state secretary (24-2)

MM2P to close New Business (26-0)
World Services donations total = $16,948 – YAY!!!

Roland house has a new phone number: 360-232-8105

Kingsgate Oxford House new phone number: 425-968-2587
MM2P to fine chapter 5 $50 for lack of chapter summary report (26-0)
MM2P to accept chapter summary reports (26-0)

MM2P to adjourn the State Association meeting at 6:10pm (26-0)

Location of the next State Association meeting

Hosted by Chapter 23

May 9th, 2009

Prince of Peace Church

14514 20th Ave NE



Shoreline, WA. 98155




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