8
C h a p t e r 1
SKETCHING THE BACKGROUND
1.1 Introduction
The University of the Western Cape (UWC) has decided that by 2010, the entire student
registration process will be online. This vision implies that the student accommodation
system should also be computerized and possibly become online based.
The current accommodation application process involves students to fill a paper-based
application form which takes a long time to process. The Student Residence Management
System (SRMS) is introduced as a computerized system to ease the pressure on students
and administrators. The new residence application system will help to eliminate the paper-
based applications thereby speeding up processing as details will be captured in the
database. This will help to eliminate the delays caused by the sequential checking of each
residence for the availability of rooms. The system will check automatically for the
available rooms to help accelerate the room allocation process thus making it painless for
the managers to allocate rooms to students.
At the present time, students must check for the successful or unsuccessful list of
accommodation application at the residence administrator. Since the new system to be
adopted is computerized, it will automatically send notifications to successful and
unsuccessful applicants through email.
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