Annual report 2012 research university of calicut

Management of Overhead Charges

Yüklə 0,49 Mb.
Pdf görüntüsü
ölçüsü0,49 Mb.
1   2   3   4   5   6   7   8   9   ...   15

Management of Overhead Charges


The Principal Investigator shall remit the overhead charges allocated in the project to Calicut University Fund.

From the overall overhead charges, 50 % of it will be given to the University towards the development fund or

for paying the University utilities bills and engaging required contractual staff for the efficient maintenance of

the project accounts with the approval of the DoR.


Fifty percent of the overhead charges shall be at the disposal of the Principal Investigator which can be

claimed from the University through a contingent bill. The funds under this head could be utilized by the PI up

to one year beyond the tenure of the project. Any unspent amount from the fifty percent share of Principal

Investigator after this period shall be transferred to the miscellaneous account maintained by the University.

The following expenses can be made by the Principal Investigator from her/his share of the overhead charges:

1. Infrastructure: All expenses related to Laboratory maintenance and renovation, purchase of furniture, personal

computers including laptops, minor equipment costing up to Rs 50,000 and printers to be used as office

equipment; repair of existing furniture, wooden work like partitions, shelves etc. flooring, making dust free

rooms, water and electricity connections including labour charges, purchasing of air conditioners, invertors,

voltage stabilizers, UPS and air curtains. This type of work could be assigned to the outside agencies to avoid

delays. Proper procedure of inviting quotations should, however, be followed. No structural changes can be

made without the consent of the DoR and such changes can be made after certification by the University

Engineering Dept.

2. Repair and up gradation of scientific equipment, computers and peripherals, payment of annual maintenance

service contracts, purchase of minor accessories for equipment.

3. Cost of advertisements in newspapers for project positions as well as other notices.

4. Hiring manpower including secretarial assistance (typing/computer operator/accounting, etc.) subject to approval

by the Director, as appropriate at University approved rates. Assistance on part time basis to Master’s and

Ph.D. students not getting any financial support can be provided on fixed honorarium basis not exceeding the

50% of CSIR/UGC fellowship amount after getting approval of the DoR.

5. Expenses to meet local, domestic or international travel, hotel expenses (actual up to 100 Euro/150 USD per day),

DA/per diem (in addition to Hotel Expenses), registration fee towards participation of PI, Co-PI and project

staff inConferences/Symposia and on visits to other laboratories (in India and abroad) for discussions in

collaborative research-work subject to prior approval of University.

6. Expenses to meet filing of Indian or USA or global patents or PCTs as per rules in consultation with Finance Office

and after getting prior approval of DoR/VC.

7. Provision of communication facilities, including installation and periodical bill payment of telephone, intercom, fax

and E-mail in office/Laboratory of the PI/Co-PI. In addition to above, charges on calls made from the residential

telephone of PI and Co-PI or public call office and E-mail charges including cell phone charges for project work

may be paid from this head up to a ceiling of Rs. 12,000 per financial year.

8. Life membership or annual membership of the academic societies directly related to the activities of the project

may be claimed by PI / Co-PI.

9. Expenditure towards entertainment/hospitality/snacks/lunch etc. be allowed from the fifty percent share of

the PI from the overhead grant. Due financial prudence be exercised by the PI while incurring such expenditure

and PI should certify that such bills pertain to the concerned project.

Note: In view of the exigencies that may arise during the work in the project, which are not covered under the

above provisions, the PI/Co-PI may with prior approval of DoR and in consultation with Finance Office, meet

such expenditure as may be necessary for the smooth functioning of the Project from the P. I. share of the

overhead charges of the project.

Provisions for Posts


Prior approval for all the appointments against the sanctioned posts in respect of various projects shall be

obtained from DoR/VC.


The qualifications and scales of pay/consolidated pay for all the posts will be the same as those prescribed for

the corresponding posts in the University. Any relaxation will require the prior approval of DoR/VC. Creation of

Annual Report 2012



University of Calicut

the posts of Professors, Associate Professors and Assistant Professors will not be accepted by the University.


Appointments : For appointments to the posts under the Project, applications should be invited after giving

wide publicity regarding the vacancies. The cases where the vacancies are for less than 6 months, such posts

need not be advertised widely. In cases where the vacancies are for more than 6 months but less than one

year, such posts need not be advertised in the newspaper but circulated in various institutions in India including

Departments of the University. In case the posts are for more than one year, the posts should be advertised in

at least one national newspaper. The post should be displayed on the website of the University for atleast

three weeks. The ad-hoc appointments against different posts shall normally not continue beyond 6 months.


The applications will be processed by the Project-in-charge and persons will be called for interview before

selection committee. Traveling allowance/ dearness allowance may be paid to the outside candidate for

interview for employment in the project as per rules of the University from the contingency or travel head of

the project provided sufficient funds are available.


There will be a regular Selection Committee for selection of the candidates. This committee, called the

“Project Staff Appointment Committee (PSAC) , for each project shall consist of PI (Chairperson), V. C.’s nominee,

Head of the Department, Co-PI (if any), and two members of the teaching faculty of the concerned department

(1 Professor, 1 Associate Professor). This committee shall be constituted in the beginning of the project by PI

with the approval of DoR and shall serve throughout the duration of the Project. The PAC shall recommend the

appointments to the posts of Junior/Senior Research Fellows, Project Fellows, Research Assistants and all

other Technical and non-technical staff. The PAC shall also recommend at the time of appointment whether or

not JRF/SRF should be considered by DRC for registration for Ph.D. in the Department, if requested so by the

candidate and the proposed supervisor (as per the revised ordinance on rules and regulations of for Ph.D).


For recruiting Research Scientists A, B and C grade, Research Associates and PDF, VC’s nominee shall be the

Chairperson of the Selection Committee. Other members of Selection Committee for the scientific positions

mentioned above shall be the Head of the Department concerned (or his nominee), the PI, Co-PI and two

members, one from the Department and one from same field to be suggested by the PI and approved by the



The appointment letters shall be issued to the selected candidates by the Project-incharge except in the case

of project in respect of which the appointment letters to the candidates are to be issued by the sponsoring

bodies. A copy of the appointment letter should be sent to DoR/Finance Office. All appointment letters should

clearly indicate the terms and conditions of appointment. In case wherein approval of the funding agency is

required, the appointment letters should be issued only when the clearance in writing is received from the

funding agency.


Appointment of the above staff will be purely on temporary basis and for the duration of the project only and

the appointed staff will have no claim for regular appointment in the University on the termination of project.


The staff employed in the projects will be governed by the same rules and conditions of service as applicable to

temporary employees in the University from time to time except in those projects where the conditions have

been laid down by sponsoring body.


The services of specialists on deputation from Government Research Institutions or public or private sector

can be obtained. Wherever services of such persons are acquired on deputation basis, the conditions of

services may be regulated according to the standard terms of deputation with the approval of sponsoring



The leave to the members of the staff under projects will be admissible to the same extent as its admissible to

the corresponding employees of the University unless the sponsors specify otherwise.


The Project-in-charge will be competent to sanction leave to the extent admissible.


The joining report of the selected candidates should be countersigned by the Project-in- charge and forwarded

to the central office. A copy may be retained by the Project In charge.


Such Project Fellows/Assistants whose work has been judged meritorious by the Project Appointment Committee

may be allowed to draw fellowship amount that the NET qualified candidates are entitled, unless otherwise

specified by the funding agency.

Annual Report 2012



University of Calicut


Fixation of Pay The pay of employees will be fixed by the Project-in-charge at the minimum of the scale of pay.

If, however, a higher initial pay is to be given for reasons to be recorded, the PAC may recommend not more

than five advance increments for the approval of the VC. Rates of fellowship approved by the various sponsoring

bodies may be paid to Research Fellows employed in Research Projects.

Settlement of bills


The payment of bills and clearance of accounts is one of the most important aspects of smooth running of

Projects. If Finance Office has procedural objections to a bill, it should be returned to the PI in a week’s time.


All the defects, errors, omissions etc shall be notified to the PI in a single objection note. Bills which are in order

should be cleared and the whole process including the issue of cheques should be completed within three

weeks of submission of the bills. If the bill is not settled within three weeks from the date of submission, PI

should report to the DoR.


If any note-sheets/bills of purchase are sent to the Finance Office, concerned branch should acknowledge the

receipt of note- sheets/bills.

Maintenance of Stock Registers


Each project should have separate stock register for assets, accession, consumable and non-consumable



Separate account should be opened for each article purchase on separate page with full particulars unless the

transactions in respect of articles are small in number, in which case a page may be utilized for recording

receipts and issue for more than one article provided the accounts in respect of different articles are not mixed

up on that page.


All entries in the stock book should be initialed by the Project-in-charge.


Physical verification of stock should be conducted at least once in a year; the result thereof should be reported

to the Finance Officer.


Equipments purchased specifically for each project will be the property of the University on the termination of

the project unless the sponsoring body desire otherwise.

Interim progress and accounts reports of the Project


The PI should prepare the Progress report along with the settlement of accounts which should be submitted to

the concerned official in Finance Office looking after the project who would verify it within a week of submission

of the accounts. On verification, the reports and accounts with a forwarding letter should be returned to the

PI for onward transmission to the funding agency. Any minor discrepancy should be solved mutually. In case of

any major discrepancy, the PI should approach the DoR to get the matter sorted out.

Final Technical, Fiscal report of the Project


Closure of the project should be done within six months of the completion of the project.


The final technical and fiscal report should be prepared by the PI in accordance with the requirements of the

funding agency and submitted to the Finance Branch for verification of the financial aspects and any discrepancy

should be immediately removed by mutual discussions. In case of any major problems, the PI should approach

the DoR.

Closing of the projects


 Statement of final accounts showing the year-wise receipts and expenditure and a list of articles (consumables

and non-consumables) left over at the time of termination of the project and purchased out of the project

funds should be sent in triplicate to the Finance Office in the prescribed Performa and verified by the Internal

Audit Officer of the University.


These articles may be transferred to the Department stock register except where the sponsoring bodies do

not allow the Department to retain the articles without paying them the book value of the articles. In case the

Department does not want these articles, the same will be auctioned through the Engineer’s office.

Annual Report 2012



University of Calicut


The list will be given to Head of the Department for entering the permanent assets in the stock register of the

Department within four weeks of the submission of the list. After entry into the Stock Register of the

Department, the list with proper entry of the pages of the stock register in the Performa to be supplied by the

Finance Branch should be sent to Internal Audit Office for verification. It is mandatory for the Department to

enter all items in stock register and to reissue them to the teacher concerned for his research and to take back

into the stores the items the PI does not want to use. It is also mandatory for the Head of the Department to

move the papers for writing off of any items which none of the teachers of the Department is willing to take

and has been returned to the stores from the project.


The PI and Head of the Department should ensure that all pieces of equipment which are obsolete/beyond

repair are written off after following due process. The PIs/teachers should give this in writing as soon as

situation arises. In case of any missing item/component of the items falling under this category, the cost to be

recovered from the PI/Teachers (when he needs no dues certificate) will be decided by DoR in consultation

with Head of the Department and Finance Officer.

4.  Consultancy Projects


The consultancy project is initiated through a faculty member or by the Director of Research, University of

Calicut. When a faculty member is approached by Industry or Research Organization for the consultancy work,

he will be identified as the Principal Consultant. If he does not wish to be the Principal Consultant or if the

project is referred to the DoR, Principal Consultant would be identified through appropriate discussion and

appointment will be made by the Director..


The consultancy project therefore has a Principal Consultant who will be responsible for formulating the

project proposal which may include:

1. Planning of the work

2. Estimating costs according to guidelines

3. Identifying other consultants, if necessary

4. Execution of work

5. Handling all communications with clients after a project has been accepted

6. Writing of intermediate and final reports according to project proposal

7. Making recommendations to Director regarding expenditure from the project funds and disbursement of

funds to participants in the consultancy project.


The university normally requires the cost of the consultancy project to be deposited by the client, in full, before

the commencement of work. However, based on the needs of the client and circumstances, the Institute may

permit commencement of work with payment to be made as per agreed upon milestones.


All payments from clients will be received by the University and expenditure and disbursements made through

normal University procedures.


All the profits earned in consultancy, by an employee of this University, after utilizing the infrastructure, title,

etc., of the University shall be shared on a 40:60 basis by the consultant and the University


The University shall disburse the consultation charges so earned to the consultant, after deducting the taxes,

levies, etc., as applicable under the rules of the country.


The income earned in consultancy, from abroad shall be subjected to the Foreign Currency Regulation Act of

Govt. of India.

Annual Report 2012



University of Calicut















Ph. D



Seminars &




Ph. Ds





Sl. No.






Externally Funded Projects




Research Papers




Ph.D. Scholars




Seminars & Conferences




Patents Received




Ph. D’s Degree awarded



Annual Report 2012



University of Calicut


Annual Report 2012



University of Calicut


Department of Arabic, University of Calicut one of the leading institutions for higher studies and research in Arabic

language and literature in South India has so far produced 75 scholars. Apart from PhD programme and other research

projects, the department publishes a quarterly research journal ‘Kalikoot’. Started in  2006 Kalikoot has received warm

welcome from the scholars in India and abroad.


Research Areas

Research Articles



Dr. N.A.M. Abdul Kader

Palestinian Literature of resistance

Modern Arabic Poetry




Dr. A.B. Moideenkutty

Modern Arabic Fiction




Dr. Abdul Majeed E.

Arabic  Grammar

Research Articles in national journals

Prof. (Dr.) N.A.M. Abdul Kader: Al Muqawama bil Al Adab Al Qisasi, ‘Kalikoot’, August 2012

Prof. (Dr.) N.A.M. Abdul Kader: Al Adab al Muqawim Al Muasir… , Journal ‘Arabic in the Modern Contemporary Text and

context, Dept. of Arabic, Kerala University, May 2012

Prof. (Dr.) N.A.M. Abdul Kader: Musahamat  Kerala  film  Tafsir,  ‘Al  Ithihad’,  December  2012

Dr. A.B. Moideenkutty              : Quality Higher Education  – Need for Admission through Aptitude Tests, ‘Envisionings’

June 2012

Books (Edited)

Prof. (Dr.) N.A.M. Abdul Kader

Aswatun Samita

Dept. of Arabic

University  of  Calicut

              “       “

Ideology and Struggles – A Study…

Dept. of Arabic

University  of  Calicut

              “       “

Al-Aidiuyjiya  Wa  Anidal

Dept. of Arabic

University  of  Calicut

              “       “

Arabic and Urdu Loan Words in…

Dept. of Arabic

University  of  Calicut

              “       “

Arabic  script  variations  of Kerala

Dept. of Arabic

University  of  Calicut

              “       “

Onnam  Tharam  Prabhashakan

Hira  Books


International Conferences Papers

Prof. (Dr.) N.A.M. Abdul Kader ‘Kerala’s Contribution to Tafsir Literature’ Jamia Nooriyya Annual Conference,  Pattikkad,


National Conference Papers

Prof. (Dr.) N.A.M. Abdul Kader

‘Faith and Spiritualities,

Jamia Nooriyya, Pattikkad. 07.01.2012

“       “

Kilthan  Islamic  of  Lakshadweep

Kilthan  Islamic,  Lakshadweep,  26.01.2012

                     “       “

‘Role  of  Madrasas  in  Indian  Republic’ National Muslim conference, Ammeni,


“       “

‘Civil service for a better society’

Samastha Kerala Jamiyyathul Ulama, Kooriyad, 26.02.2012

“       “

‘Impact of Arab Islamic contact ,

Alakapuri  Auditorium,  Calicut,  26.02.2012

“       “


“       “

‘Islamic Arts and Literature’

Changanassery, 15.01.2012

“       “

‘Religion  and National solidarity’,

Kadmath Island,  Lakhshadweep, 27.01.2012

“       “

Presidential Address

Muslim employees, Cochin, 05.04.2012

“       “

‘Fine Arts and Literature

State Islamic Arts Literary Festival, Kottayam

, 27.05.2012

“       “

‘Publications  for knowledge


“       “

‘In search of Excellence

Chair for Islamic Studies Calicut University,


“       “

‘Social service Scheme for student,

Co-ordination of Islamic Colleges,  Vegappally,



“       “

‘Arabic  studies  in  Kerala’

Calicut  University,  18.12.2012

Dr. A.B. Moideen Kutty

‘Development of Modern Arabic”

Islamiya College,  Talikulam, 15.01.2012

“       “

‘Personality Development

Vatanapally Orphanage, Vatanapally, 19.02.2012

“       “

‘Youth and Developmetn

Thrissur, 15.04.2012

“       “

Return to fields Youth experience

Govt. College, Thrissur Thrissur, 30.09.2012

“       “

‘Palliative care and students’

Thrissur, 11.10.2012

“       “

‘Social  Enterprenuship

Islamiyya College for women Mannum, 31.08.2012

“       “

‘Youth and Community

Youth Hostel, Calicut,  14.11.2012

“       “

‘From campus to Community role

Thrissur, 22.11.2012

“       “

‘Energy conservation,

Thrissur  ,  23.11.2012

“       “

‘Autobiographical  literature

Govt. Arts and Science College Calicut

“       “

‘Education for New Generation’

Vatanapally Orphanage Vatanapally

1   2   3   4   5   6   7   8   9   ...   15

Verilənlər bazası müəlliflik hüququ ilə müdafiə olunur © 2020
rəhbərliyinə müraciət

    Ana səhifə