Letters of Request

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A formal letter of request is written to ask for permission, help, information, advice, etc. It may also provide 

information, explain a situation, make suggestions, present arguments in support of an opinion, etc. as 

requested in the topic instructions. 

 

Each point should be presented in a separate paragraph containing a clear topic sentence supported by 

examples and / or justification.  

 

                     INTRODUCTION 

   PARAGRAPH 1 : state reason(s) for writing  

                      MAIN BODY 

 PARAGRAPH 2/3 : explain reasons for making the request 

 PARAGRAPH 4/5 : state expected results / consequences   

                  CONCLUSION 

 FINAL PARAGRAPH : Closing remarks 

                        Full name  

 

Useful expressions to use : 

 

To begin letters 

 

I am writing to ask you if you would be so kind / generous as to … 

I am writing to request your assistance concerning the matter of … 

I wonder if you could possibly help me …   

I wonder if it would be possible for you to help me … 

I would (greatly) appreciate it if you could … 

I would be most grateful if you could … 

I am writing to ask / enquire if / whether you could possibly tell / inform me … 

I am writing to ask if / whether I might (perhaps) be permitted / allowed to … 

I am writing to request your (kind) permission for … / (for me) to … 

I wonder if I might ask you for / request your valuable advice on / concerning … 

  

 

To end letters 

 

I hope that my request will not inconvenience you too much. 

I must apologise for troubling you with this matter / taking up your valuable time. 

I hope that you will forgive me for troubling you with this matter / taking up your valuable 

time. 

I look forward to hearing from you / receiving your reply as soon as possible. 

Thank (ing) you in anticipation of your / in advance for your kind cooperation. 

 

 

 

Topic to write as a home assignment: You work for a children’s home which needs volunteers to help at 

weekends. Write the local newspaper requesting that they publicise the vacancies. You should include 

details of what is required of the applicants and explain the ways in which both volunteers and children 

might benefit.