A number of stakeholders will come into play during implementation of the ESMP. It will be the responsibility of ZUSP and Partners (ZMC/PTCs/DoURP) to oversee the performance of the sub-project Contractor and service providers and coordinate the involvement of relevant third party: government authorities and communities and meet related costs. The Environmental Officer shall be designated manage the ESMP and to make day-to-day follow-ups (supervision and liaising with stakeholders).
ZMC/PTCs/DoURP Roles and Responsibilities for Key Personnel
The roles and responsibilities for managing environmental and social issues associated with the proposed sub-project will rest principally with the Project proponent, ZUSP and Partners (ZMC/PTCs/DoURP) (and sub-project Contractor engaged) with certain aspects assisted by ZEMA.
Environmental Officer at (EO) at ZMC/PTCs/DoURP - overall responsible for oversight of environmental compliance and project environmental management, including overall responsibility for ESIA compliance and all project issues along the entire lifecycle. The EO shall provide day-to-day supervisory role during the entire construction period. The EO is the principal interface to the governmental regulatory bodies, local administration and other interested stakeholders. The EO will ensure that the mitigation measures that are to be incorporated in the designs are completed before the implementation of the project.
Community Development Officer (CDO) at ZMC/PTCs/DoURP) – will be responsible to conduct direct project engagements with stakeholder as well as participate in engagements conducted by the project contractors. Will document all engagements which stewards the engagement information. Actively involved in the assessment and closure of grievances.
Land Acquisition and Resettlement Officer at ZMC/PTCs/DoURP) – overall responsible for ensuring that the ZMC/PTCs/DoURP) complies with national requirements as relates to land acquisition and resettlement while attempting to influence, advise and support their efforts to comply to international best practice and requirements. The Land officer will also ensure that all relevant engagements and consultations are conducted with the affected households as relates to the subproject.
Contractor Roles and Responsibilities for Key Personnel
Environmental Liaison Officer (ELO)
The sub-project Contractor shall designate among its staff /appoint an officer to act as Environmental Liaison Officer (ELO) and he/she will be responsible to ensure the environmental and social management mitigation measures are implemented during the contract period. The ELO will report to the EO at ZMC/PTCs/DoURP). The ELO after being provided with the required capacity shall be responsible for:
Establishing contacts, procedures, memorandum of understanding (MOU), where applicable, for interaction with relevant authorities and communities
Keeping record of materials and technologies used and actions performed and reporting on the same (environmental monitoring and reporting).
Documenting all complaints/conflicts/disagreements with details of the persons involved and the subject matter.
Coordinating necessary studies/inspections of environmental performance (self-audits).
9.2 MONITORING AND REPORTING
Environmental monitoring needs to be carried out during the mobilisation, construction as well as operation and maintenance phases of the infrastructure sub-project in order to measure the success of the mitigation measures implemented earlier under ZUSP, the responsibilities for monitoring and evaluation of the mitigation measures adopted would be assigned as follows:.
The sector specialists (Engineer) is responsible for the day-to-day monitoring of the sub-project ESMP including supervising aspects implemented by the Contractors and resolving grievances specifically the monitoring of (i) the environmental and social assessment work to be carried out by service providers; (ii) overseeing the implementation of the Resettlement Action Plans; (iii) monitoring of environmental issues and the supervision of the civil works contractor during the construction process (iv) monitoring of environmental issues during operations and during maintenance of the infrastructure facility (iv) submission of monitoring reports to ZMC/PTCs/DoURP Environmental Offices/ZEMA. The monitoring and reporting will be done by the Municipal sector specialists who will be trained. He/She shall bear the overall responsibility of supervision of the infrastructure projects and shall report to the Project Team at ZUSP.
The Environmental Officer at ZMC/PTCs/DoURP will have a supervisory monitoring role to ensure that the mitigation measures indicated in the ESMP are actually being implemented and reporting on all environmental and social management issues within the LGA and to ZEMA throughout the project life-cycle as required. Specifically EO will undertake compliance monitoring to check whether prescribed actions have been carried out. In close collaboration with the infrastructure project implementers (sector specialists / Engineer) the EO will ensure that the monitoring plan as contained in the individual infrastructure project proposals is implemented as stated therein. EO will consolidate the project-specific monitoring report into one common report and submit the report Project Team at ZUSP and ZEMA.
Members of the Community: Will undertake - after awareness raising - effects monitoring (which records the consequences of activities on the biophysical and social environment). This will be done throughout the infrastructure project cycle: (i) During planning phase - participate in the identification of indicators for monitoring the mitigating measures; (ii) During implementation (construction) phase, monitoring the execution of works with respect to environmental aspects, e.g. verify the compliances of the Contractors with their obligations; (iii) During operation and maintenance phase, the overall environmental monitoring and alerting on any emerging environmental hazards in conjunction with the ongoing infrastructure project activities. The communities will be enabled to pass on their observations and concerns through the existing administrative structure of the local governments i.e. Shehia/Ward councils and environment committees to Municipal Environmental Officers who will have direct link with ZEMA/ZUSP.
ZEMA will perform an enforcement monitoring role supported by ZUSP based on submissions and recommendations from the EIS/ EO. The ZEMA will ensure that the monitoring plan for the overall monitoring of the entire ZUSP –Additional Financing requirements is implemented with particular focus on monitoring cumulative impacts of the infrastructure projects on a municipal level and to ensure that individual infrastructure project mitigation measures are effective at the cumulative and municipal level. ZEMA would primarily achieve this objective through periodic field visits, coordinating and implementing the Training Program and through technical assistance and backup services to the ZUSP.
ZUSP will perform monitoring functions for the entire ZUSP – Additional Financing. Monitoring and Evaluation guidelines developed to monitor the entire project will include parameters for compliance to proposed measures to safeguard the environmental and social impacts. Monitoring activities by the Implementers, Environmental Officers/ZEMA will be performed periodically through performance surveys/audits.
Cost estimates are for payment in the form of consultancy services to private or public environmental and social practitioners. The estimated costs for these needs assessments are to cover all ZMC, PTC and DURP.
Technical Training of Designated Staff in Environmental Management/EIA
About 20 designated staff from the implementing insitutions will be trained. This could include sub-project sector specialists (i.e. Municipal Engineer), EO and staff from departments responsible Social planning/Community Development, Economic Planning, Urban Planning, Land and Health. This training would be provided in the form of a 5-day course. Cost for the course would include: per diem, food, transport, accommodation, conference hall, incidentals for participants, trainers and support persons.
Workshop for Decision Makers
About 20 people from the Participating institutions will participate in the workshop. This will be a one/two days workshop costing include: per diem, food, transport, accommodation, conference hall, incidentals for participants, resource persons and support person).
Preparation of ESIAs / ESMPs / RAP
A number of environmental assessment work will be carried out. However, it is not known at this time where (exact location) and how many of the subprojects proposed for additional financing will be screened by ZEMA and determined to require specific more detailed full-scale ESIA. The assessment work and development of ESMP will be undertaken by private certified environmental and social practitioners (individuals or firms).