think that the state of your inbox says a lot about the bigger picture that is your
life. Inbox Zero means that you are taking advantage of the wonderful tool that
is email so you can get more done. You should process all email using the three
D's (you can apply this to most aspects of your
life where you are receiving
inputs whether it's paper or requests of your time). Only deal with things one
time. Delete—if it doesn't require a response, doesn't need further action, or isn't
relevant to you, delete it. Deal with it—if you can
do it in the next five minutes,
DO IT NOW, you'll accomplish something and just the act of accomplishing
something will make you motivated to do more and get more done. The subset
4th D is delegate. Dealing with it could mean forwarding it to an assistant, a
team member, or a spouse to get it done. Defer—the
most interesting, you have
to realize that there are better times and worse times for you to do everything
and be able to deal with something at the right team mean you'll do it the most
efficiently. The best tool for this is FollowUp.cc. All
you do is forward an email
to or add an address to the bcc field of email like 3days@followup.cc or
Monday@followup.cc or April15@followup.cc and the email will come back to
your inbox at that time and will include a snooze functionality so if you were
wrong about the timing, you can try again, but now you'll be further along and
have more information.
Ari Meisel is the author of Less Doing, More Living
and the creator of the Less
Doing system of productivity and wellness. Ari is a human performance coach,
speaker, and consultant.
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