New Partner Travel Orientation

Baggage AIHA will pay for up to 2 checked bags weighing 50 lbs.
Excess baggage/weight fees resulting from transporting AIHA project-related items can be reimbursed, but advance notification to AIHA is required.In case baggage is misplaced or lost, airlines will reimburse travelers for the time their baggage is misplaced and for lost baggage. Claims can be made with AIHA for such baggage with proof that claims to airlines were denied.
10 LodgingAIHA will arrange for accommodations and a ride from the airport to the hotel for travelers in advance of departure.All lodging reimbursements should be supported with an itemized receipt and will be based upon actual costs incurred up to the USG maximum lodging rate allowed for the given location, unless lodging is pre-paid by AIHA prior to departure.Extra-late checkouts may be granted at an additional fee if a traveler has a late night flight departure. These situations are usually taken into account when AIHA is arranging accommodations for the traveler. If a late checkout has not been pre-arranged, it can be reimbursed with the appropriate documentation.
11 Lodging & Per Diem/Meals and Incidental Expenses (M&IE)
Before travelers leave for a trip, AIHA provides them with 75% of the total per diem rate determined by the US Government.AIHA follows US Government rules pertaining to Per Diem and lodging rates, including a reduced rate for the first and last day of any trip.AIHA utilizes rates established by the GSA for domestic travel:AIHA utilizes rates established by the US State Department for international travel: m.aspWhen the traveler returns, he or she will provide documentation to AIHA, and will receive in return the final 25% of per diem, along with any additional expenses.Traveler Per Diems cover things like meals and laundry. Other expenses can be reimbursed with receipts.
12 Meals, snacks, beverages Gratuities Laundry, dry cleaning
Reimbursable (receipts needed)Not ReimbursableIncluded in Per Diem (no receipts needed)Meals, snacks, beveragesGratuitiesLaundry, dry cleaningValet servicesAirport trolley rental and baggage helpSundries like toothpaste, shampoo or bug sprayVaccinations recommended for travel to your destination by the CDCPassport photos and visa expenses required for AIHA travel purposesGround transportation used for AIHA purposesMileage to and from airportTelephone and internet expenses when used for AIHA businessUp to 2 pieces of checked luggage for international flightsOne 10-minute personal phone call a dayTraveler’s checks and currency exchange feesPersonal entertainment like movies, books, or airline club feesBabysitting, house-sitting, pet- sitting or kennel feesPersonal groomingOver the counter or prescription medicines not recommended by CDC for travel to your destinationPrivately arranged travel insurance. AIHA insures travelers through CHUBBPersonal cell phone costs not otherwise mentionedPersonal travel costs unrelated to required AIHA work including taxis to dinner or weekend side trips
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