Note: This document is a translation of the German koma script manual
Chapter 4: The New Letter Class scrlttr2
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Chapter 4: The New Letter Class scrlttr2 176 John Public Valley 2 54321 Public-Village John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City January 15, 2017 Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members John Public Valley 2 54321 Public-Village John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City January 15, 2017 Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members Figure 4.12.: result of a small letter with sender, separation rule, addressee, opening, text, closing, signature, postscript, distribution list, enclosure and puncher hole mark (the date is a default of DIN-letters): at left one the standard letterhead using fromalign=false , at
right one the extended letterhead using fromalign=center symbolicnames=simple switch fromphone=simple switch frommobilephone=simple switch fromfax=simple switch fromemail=simple switch fromurl=simple switch \setkomavar {fromphone}[description ]{contents } \setkomavar {frommobilephone}[description ]{contents } \setkomavar {fromfax}[description ]{contents } \setkomavar {fromemail}[description ]{contents } \setkomavar {fromurl}[description ]{contents } \setkomavar {phoneseparator}[description ]{contents } \setkomavar {mobilephoneseparator}[description ]{contents } \setkomavar {faxseparator}[description ]{contents } \setkomavar {emailseparator}[description ]{contents } \setkomavar {urlseparator}[description ]{contents } Whether or not a telephone number, a mobile v3.12
telephone number, a fax number, an e-mail address, or a sender’s URL should be set as part of the letterhead may be configured by Chapter 4: The New Letter Class scrlttr2 177 Table 4.6.: Predefined descriptions of the variables of the letterhead (the description and contents of the separator variables may be found at table 4.7 fromemail \usekomavar* {emailseparator} \usekomavar {emailseparator} fromfax
\usekomavar* {faxseparator} \usekomavar {faxseparator} frommobilephone v3.12
\usekomavar* {mobilephoneseparator} \usekomavar {mobilephoneseparator} fromname \headfromname fromphone \usekomavar* {phoneseparator} \usekomavar {phoneseparator} fromurl
\usekomavar* {urlseparator} \usekomavar {urlseparator} the options fromphone, fromfax, fromemail, and fromurl. Any standard value for simple switches from table 2.5 , page 39 may be assigned to these options. Default is false for all of them. The contents depends on the corresponding variable. The default of the description or title of each variable may be found in table 4.6 . The separators, that will be inserted between description and content , may be found in table 4.7 . You may v3.12 change the defaults for the description of the separator variables at once using option symbolicnames. The option understands the values for simple switches from table 2.5 , page 39
. Switching on the option replaces the descriptions from the language depending terms \emailname , \faxname
, \mobilephonename , and \phonename into symbols of the package marvosym. Also the colon will be removed from the content of the separator variables. And in this case the description and the content of the URL separator will be empty. Note, that you have to load package marvosym on your own, if you switch on symbolicnames first time after \begin{document}.
this also in the letterhead. Furthermore the separation rule should be placed below the letterhead. So he uses the corresponding options and defines the content of the needed variables: \documentclass[foldmarks=true,foldmarks=blmtP, fromalign=false,fromrule=afteraddress, fromphone,fromemail, version=last]{scrlttr2} Chapter 4: The New Letter Class scrlttr2 178 Table 4.7.: Predefined de- scrip-
tion and
con- tent
of the sepa-
rators at the
letter- head
with- out
option symbolicnames variable name description content emailseparator \emailname :˜ faxseparator \faxname :˜ mobilephoneseparator \mobilephonename \usekomavaer{phoneseparator} phoneseparator \phonename :˜ urlseparator \wwwname :˜ \usepackage[english]{babel} \begin{document} \setkomavar{fromname}{John Public} \setkomavar{fromaddress}{Valley 2\\ 54321 Public-Village} \setkomavar{fromphone}{0\,12\,34~56\,78} \setkomavar{fromemail}{Peter@Public.invalid} \begin{letter}{% Joana Public\\ Hillside 1\\ 12345 Public-City% } \opening{Dear chairman,} the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. \closing{Expecting an invitation} \ps PS: I hope you accept this as an friendly demand note. \setkomavar*{enclseparator}{Enclosure} \encl{Compendium of the constitution with the general meeting paragraphs.} \cc{executive board\\all members} \end{letter} \end{document} Chapter 4: The New Letter Class scrlttr2 179 John Public Valley 2 54321 Public-Village John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City January 15, 2017 Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members John Public Valley 2 54321 Public-Village Phone: 0 12 34 56 78 Email: Peter@Public.invalid John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City January 15, 2017 Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members Figure 4.13.: result of a small letter with sender, separation rule, addressee, opening, text, closing, signature, postscript, distribution list, enclosure and puncher hole mark (the date is a default of DIN-letters): at left one the standard letterhead using fromalign=false , at
right one the extended letterhead using fromalign=center Nevertheless the result at the left side of figure 4.13 is not disillusioning: the options are ignored. That’s the case because the additional variables and options will be used at the extended letterhead only. So option fromalign has to be used, like done at the right letter of figure 4.13 . \documentclass[foldmarks=true,foldmarks=blmtP, fromalign=center,fromrule=afteraddress, fromphone,fromemail, version=last]{scrlttr2} \usepackage[english]{babel} \begin{document} \setkomavar{fromname}{John Public} \setkomavar{fromaddress}{Valley 2\\ 54321 Public-Village} \setkomavar{fromphone}{0\,12\,34~56\,78} \setkomavar{fromemail}{Peter@Public.invalid} \begin{letter}{% Joana Public\\ Chapter 4: The New Letter Class scrlttr2 180 Hillside 1\\ 12345 Public-City% } \opening{Dear chairman,} the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. \closing{Expecting an invitation} \ps PS: I hope you accept this as an friendly demand note. \setkomavar*{enclseparator}{Enclosure} \encl{Compendium of the constitution with the general meeting paragraphs.} \cc{executive board\\all members} \end{letter} \end{document} An arrangement of alternatives with left aligned using fromalign=left and right aligned sender using fromalign=right may be found in figure 4.14 . fromlogo=simple switch \setkomavar {fromlogo}[description ]{contents } With option fromlogo you may configure whether or not to use a logo at the letterhead. The option value may be any simple switch from table 2.5 , page 39 . Default is false, that means no logo. The logo itself is defined by the content of variable fromlogo. The description of the logo is empty by default and KOMA-Script does not use it anywhere at the predefined note papers (see also table 4.6 ).
the logo and would like to include this using \includegraphics. Therefor he uses the additional package graphics (see [ Car05 ]).
\documentclass[foldmarks=true,foldmarks=blmtP, fromrule=afteraddress, fromphone,fromemail,fromlogo, version=last]{scrlttr2} \usepackage[english]{babel} \usepackage{graphics} \begin{document} \setkomavar{fromname}{John Public} \setkomavar{fromaddress}{Valley 2\\ 54321 Public-Village} Chapter 4: The New Letter Class scrlttr2 181 John Public Valley 2 54321 Public-Village Phone: 0 12 34 56 78 Email: Peter@Public.invalid John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City January 15, 2017 Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members John Public Valley 2 54321 Public-Village Phone: 0 12 34 56 78 Email: Peter@Public.invalid John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City January 15, 2017 Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members Figure 4.14.: result of a small letter with sender, separation rule, addressee, opening, text, closing, signature, postscript, distribution list, enclosure and puncher hole mark (the date is a default of DIN-letters): at left one left aligned letterhead using fromalign=left , at right one right aligned letterhead using fromalign=right \setkomavar{fromphone}{0\,12\,34~56\,78} \setkomavar{fromemail}{Peter@Public.invalid} \setkomavar{fromlogo}{\includegraphics{musterlogo}} \begin{letter}{% Joana Public\\ Hillside 1\\ 12345 Public-City% } \opening{Dear chairman,} the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. \closing{Expecting an invitation} \ps PS: I hope you accept this as an friendly demand note. \setkomavar*{enclseparator}{Enclosure}
Chapter 4: The New Letter Class scrlttr2 182 \encl{Compendium of the constitution with the general meeting paragraphs.} \cc{executive board\\all members} \end{letter} \end{document} The result may be seen at the left top position of figure 4.15 . The additional letter prints at this figure shows the result with right aligned or centered sender. \setkomavar {firsthead}[description ]{contents } For many cases, scrlttr2 with its options and variables offers enough possibilities to create a letterhead. In very rare situations one may wish to have more freedom in terms of layout. In those situations one will have to do without predefined letterheads, which could have been chosen via options. Instead, one needs to create one’s own letterhead from scratch. To do so, one has to define the preferred construction as content of variable firsthead. Within \firsthead , and with the help of the \parbox command (see [ Tea05b
]), one can set several boxes side by side, or one underneath the other. An advanced user will thus be able to create a letterhead on his own. Of course the construct may and should use other variables with the help of
\usekomavar . KOMA-Script does not use the description of variable firsthead. The command \firsthead exists only for reason of compatibility to former scrlttr2 versions. However it is deprecated and you should not use it anymore. addrfield=mode backaddress=value priority=priority \setkomavar {toname}[description ]{contents } \setkomavar {toaddress}[description ]{contents } \setkomavar {backaddress}[description ]{contents } \setkomavar {backaddressseparator}[description ]{contents } \setkomavar {specialmail}[description ]{contents } \setkomavar {fromzipcode}[description ]{contents } \setkomavar {zipcodeseparator}[description ]{contents } \setkomavar {place}[description ]{contents } \setkomavar {PPcode}[description ]{contents } \setkomavar {PPdatamatrix}[description ]{contents } \setkomavar {addresseeimage}[description ]{contents } Option addrfield defines whether or not to set an address field. Default is to use an address field. This option can take the mode values from table 4.8 v3.03 . Default is true. With values true, topaligned v3.17
, PP, and backgroundimage name and address of the addressee will be defined by the mandatory argument of the letter environment (see section 4.7 , page 153 ). These Chapter 4: The New Letter Class scrlttr2 183 John Public Valley 2 54321 Public-Village Phone: 0 12 34 56 78 Email: Peter@Public.invalid M John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City January 15, 2017 Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members John Public Valley 2
54321 Public-Village Phone: 0 12 34 56 78 Email: Peter@Public.invalid John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City M January 15, 2017 Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members Figure 4.15.: result of a small letter with extended sender, logo, separation rule, addressee, opening, text, closing, sig- nature, postscript, distribution list, enclosure and puncher hole mark (the date is a default of DIN-letters): at top left one left aligned sender using, at right beneath one with centered sender, and at right one right aligned sender M John Public Valley 2 54321 Public-Village Phone: 0 12 34 56 78 Email: Peter@Public.invalid John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City January 15, 2017 Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members
Chapter 4: The New Letter Class scrlttr2 184 Table 4.8.: available values for option addrfield to change the addressee mode of scrlttr2 backgroundimage , PPbackgroundimage, PPBackgroundImage, PPBackGroundImage, ppbackgroundimage , ppBackgroundImage, ppBackGroundImage Prints an address field with Port-Payé head, in variable addresseimage defined background graphics, but without return address or mode of dispatch. false , off, no Omits the address field. image
, Image, PPimage, PPImage, ppimage, ppImage Prints variable addresseeimage as addressee with Port-Payé, but ignores addressee information and definitions for return address, mode of dispatch or priority. PP , pp, PPexplicite, PPExplicite, ppexplicite, ppExplicite Prints an address field with Port-Payé head, defined by the variables fromzipcode, place
, and PPcode and when indicated with priority and data array defined by PPdatamatrix but without return address and mode of dispatch. topaligned , alignedtop v3.17
Prints an address field including a return address and a mode of dispatch or priority without centring the address vertically in the available space. true , on, yes Prints an address field including a return address and a mode of dispatch or priority. elements will additionally be copied into the variables toname and toaddress. The predefined font styles may be changed v2.97c
by execution of command \setkomafont or \addtokomafont (siehe section 4.9 , page 164
). Thereby three elements exist. First of all element addressee, that is responsible for the addressee overall. The additional elements toname and toaddress are responsible only either for the name or the address of the addressee. They may be used to define modifications from the addressee configuration. With the default addrfield=true an additional return address will be printed. Option backaddress defines whether a return address for window envelopes will be set. This option can take the standard values for simple switches, as listed in table 2.5 , page 39 . These values do not change style of the return address. On the other hand, additionally v2.96 to switching on the return address, the style of the return address may be selected. Option value underlined selects an underlined return address. In opposite to this value plain selects a style without underline. Default is underlined and therefore printing an underlined return address. The return address itself is defined by the content of variable backaddress. Default is a combination of variable toname and toaddress with redefinition of the double backslash to set the content of variable backaddressseparator. The predefined separator content is a |