Note: This document is a translation of the German koma script manual
Example: Now Mr Public also sets the place: \documentclass
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Example: Now Mr Public also sets the place: \documentclass[foldmarks=true,foldmarks=blmtP, fromphone,fromemail,fromlogo, version=last]{scrlttr2} \usepackage[english]{babel} \usepackage{graphics} \begin{document} \setkomavar{fromname}{John Public} \setkomavar{fromaddress}{Valley 2\\ 54321 Public-Village} \setkomavar{fromphone}{0\,12\,34~56\,78} \setkomavar{fromemail}{Peter@Public.invalid} \setkomavar{fromlogo}{\includegraphics{musterlogo}} \setkomavar{location}{\raggedright Club nember no.~4711\\ since 11.09.2001\\ chairman 2003--2005} \setkomavar{date}{29th February 2011} \setkomavar{place}{Public-Village}
181 Chapter 4. \begin{letter}{% Joana Public\\ Hillside 1\\ 12345 Public-City% } \opening{Dear chairman,} the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. \closing{Expecting an invitation} \ps PS: I hope you accept this as an friendly demand note. \setkomavar*{enclseparator}{Enclosure} \encl{Compendium of the constitution with the general meeting paragraphs.} \cc{executive board\\all members} \end{letter} \end{document} In this case figure 4.17 shows the place and the automatic separator in front of the date. The date has been defined explicitly to make the printed date independent from the date of the L A TEX run. \setkomavar{title}[description ]{content } With scrlttr2 a letter can carry an additional title. The title is centered and set with font size \LARGE directly after and beneath the reference fields line. The predefined font setup for the element lettertitle can be changed with commands \setkomafont und \addtokomafont (see
section 4.9 , page 53 ). Font size declarations are allowed. Font size \LARGE is not part of the predefined default \normalcolor\sffamily\bfseries but nevertheless will be used before the font style of the element. With scrlttr2 you can also use title as an alias of lettertitle . This is not provided using scrletter with a KOMA-Script class, because these classes already define an element title with different meaning for the document title. Example: Assume that you are to write a reminder. Thus you put as title: \setkomavar{title}{Reminder} This way the addressee will recognize a reminder as such. Like shown in the example, the content of the variable defines the title. KOMA-Script will not use the description .
182 Chapter 4. Figure 4.17.: result of a small letter with extended sender, logo, addressee, additional sender information, place, date, opening, text, closing, signature, postscript, distribution list, enclosure and puncher hole mark John Public Valley 2
54321 Public-Village Phone: 0 12 34 56 78 Email: Peter@Public.invalid M John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City Club nember no. 4711 since 11.09.2001 chairman 2003–2005 Public-Village, 29th February 2011 Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members subject=selection \setkomavar{subject}[description ]{content } \setkomavar{subjectseparator}[description ]{content } In case a subject should be set, the content of the variable subject need to be defined. First of all with option subject=true the usage of the description before the output of the subject may be configured. See table 4.15 for the predefined description . In case of using the description the content of variable subjectseparator will be set between the description and content of the subject. The predefined content of subjectseparator is a colon followed by a white space. On the other hand, subject=afteropening may be used to place the subject below instead of before the letter opening. Furthermore, the formatting of the subject may be changed using either subject=underlined, subject=centered, or subject=right v2.97c . All available values are listed in table 4.16 . Please note, that with option subject=underlined the while subject must fit at one line! Defaults are subject=left, subject=beforeopening, and subject=untitled. Table 4.15.: predefined descrip- tions of subject-related variables variable name description subject \usekomavar*{subjectseparator}% \usekomavar{subjectseparator} subjectseparator \subjectname
183 Chapter 4. Table 4.16.: available values of option subject
for the position and format- ting of the subject with scrlttr2 afteropening subject after opening beforeopening subject before opening centered subject centered left subject left-justified right subject right-justified titled add title/description to subject underlined set subject underlined (see note in text please) untitled do not add title/description to subject The subject line is set in a separate font. To change this use the commands \setkomafont and \addtokomafont (siehe section 4.9 , page 53 ). For element lettersubject the predeter- mined font is \normalcolor\bfseries. With scrlttr2 you can also use subject as an alias of lettersubject . This is not provided using scrletter with a KOMA-Script class, because these classes already define an element subject with different meaning for the document title.
a kind of heading to the subject and therefor sets the corresponding option: \documentclass[foldmarks=true,foldmarks=blmtP, fromphone,fromemail,fromlogo, subject=titled, version=last]{scrlttr2} \usepackage[english]{babel} \usepackage{graphics} \begin{document} \setkomavar{fromname}{John Public} \setkomavar{fromaddress}{Valley 2\\ 54321 Public-Village} \setkomavar{fromphone}{0\,12\,34~56\,78} \setkomavar{fromemail}{Peter@Public.invalid} 184 Chapter 4. \setkomavar{fromlogo}{\includegraphics{musterlogo}} \setkomavar{location}{\raggedright Club nember no.~4711\\ since 11.09.2001\\ chairman 2003--2005} \setkomavar{date}{29th February 2011} \setkomavar{place}{Public-Village} \setkomavar{subject}{Missing general meeting} \begin{letter}{% Joana Public\\ Hillside 1\\ 12345 Public-City% } \opening{Dear chairman,} the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. \closing{Expecting an invitation} \ps PS: I hope you accept this as an friendly demand note. \setkomavar*{enclseparator}{Enclosure} \encl{Compendium of the constitution with the general meeting paragraphs.} \cc{executive board\\all members} \end{letter} \end{document} The result is shown by figure 4.18 . firstfoot=simple switch This v2.97e
option determines whether the letterfoot is set or not. Switching off the letterfoot, e. g., using firstfoot=false, has an effect when the option enlargefirstpage (see page 160 ) is
used concurrently. In this case the text area of the page will be enlarged down to the bottom. Then the normal distance between typing area and the letter foot will become the only distance remaining between the end of the typing area and the end of the page. The option understands the standard values for simple switches, as given in table 2.5 , page 38 . Default is the setting of the letter foot. \setkomavar{firstfoot}[description ]{content } The first page’s footer is preset to empty. However v3.08
, a new construction may be made at the content of variable firstfoot. KOMA-Script does not use the description of the variable. For more information see the example following the next description. Only for
185 Chapter 4. Figure 4.18.: result of a small letter with extended sender, logo, addressee, additional sender information, place, date, subject opening, text, closing, signature, postscript, distri- bution list, enclosure and puncher hole mark John Public Valley 2
54321 Public-Village Phone: 0 12 34 56 78 Email: Peter@Public.invalid M John Public, Valley 2, 54321 Public-Village Joana Public Hillside 1 12345 Public-City Club nember no. 4711 since 11.09.2001 chairman 2003–2005 Public-Village, 29th February 2011 Subject: Missing general meeting Dear chairman, the last general meeting was about one year ago. I want to remind you, that the constitution of our club advises you to make a general meeting every six month. Because of this I expect the executive board to detain such a meeting immediately. Expecting an invitation John Public PS: I hope you accept this as an friendly demand note. Enclosure: Compendium of the constitution with the general meeting paragraphs. cc: executive board all members compatibility reason the deprecated command \firstfoot of scrlttr2 before release 3.08 still exists. Nevertheless it should not be used any longer. \setkomavar{frombank}[description ]{content } This variable at the moment takes on a special meaning: it is not used internally at this point, and the user can make use of it to set, for example, his bank account within the sender’s additional information (see variable location, page 176 ) or the footer. Example: In the first page’s footer, you may want to set the content of the variable frombank (the bank account). The double backslash should be exchanged with a comma at the same time: \setkomavar{firstfoot}{% \parbox[b]{\linewidth}{% \centering\def\\{, }\usekomavar{frombank}% }% } For the hyphen you might define a variable of your own if you like. This is left as an exercise for the reader. Nowadays it has become very common to create a proper footer in order to obtain some balance with respect to the letterhead. This can be done as follows:
186 Chapter 4. \setkomavar{firstfoot}{% \parbox[t]{\textwidth}{\footnotesize \begin{tabular}[t]{l@{}}% \multicolumn{1}{@{}l@{}}{Partners:}\\ Jim Smith\\ Russ Mayer \end{tabular}% \hfill \begin{tabular}[t]{l@{}}% \multicolumn{1}{@{}l@{}}{Manager:}\\ Jane Fonda\\[1ex] \multicolumn{1}{@{}l@{}}{Court Of Jurisdiction:}\\ Great Plains \end{tabular}% \ifkomavarempty{frombank}{}{% \hfill \begin{tabular}[t]{l@{}}% \multicolumn{1}{@{}l@{}}{\usekomavar*{frombank}:}\\ \usekomavar{frombank} \end{tabular}% }% }% } This example, by the way, came from Torsten Krüger. With \setkomavar{frombank}{Account No. 12\,345\,678\\ at Citibank\\ bank code no: 876\,543\,21} the bank account can be set accordingly. In the previous example a multi-line footer was set. With a compatibility setting to version 2.9u (see version in section 4.4 , page 29 ) the space will in general not suffice. In that case, you may need to reduce firstfootvpos (see page 423 ) appropriately. 4.11. Paragraph Markup In the preliminaries of section 3.10 , page 69 it was argued why paragraph indent is preferred over paragraph spacing. But the elements the argumentation depends on, i. e., figures, tables, lists, equations, and even new pages, are rare. Often letters are not so long that an oversighted paragraph will have serious consequences to the readability of the document. Because of this, the arguments are less serious for standard letters. This may be one reason that in letters you often encounter paragraphs marked not with indentation of the first line, but with a vertical skip between them. But there may be still some advantages of the paragraph indent. One may
187 Chapter 4. be that such a letter is highlighted in the mass of letters. Another may be that the corporate
need not be broken for letters only.Apart from these suggestions, everything that has been written at section 3.10 for the other KOMA-Script classes is valid for letters too.
What is described in section 3.11 applies, mutatis mutandis. 4.13. Head and Foot Using Predefined Page Style One of the general properties of a document is the page style. In L A TEX this means mostly the contents of headers and footers. Like already mentioned in section 4.10 , the head and foot of the note paper are treated as elements of the note paper. Therefore they do not depend on the settings of the page style. So this section describes the page styles of the consecutive pages of letter after the note paper. At single-side letters this is the page style of the secondary letter sheet. At double-side letters this is also the page style of all backsides. \letterpagestyle The v3.19
default page style used for letters is specified by the contents of command \letterpagestyle . With scrlttr2 an empty value has been predefined that does not change the page style of the letter from the page style of the document. This has been done, because scrlttr2 has been made for letter-only-documents. So it is much easier to define the page style of all letters with the page style of the document using \pagestyle inside the preamble or before starting the first letter. The plain page style of letters differs from the plain page style of most classes. Therefore package scrletter defines \letterpagestyle with the contents plain.letter. So all letters will use the plain style of page style pair letter by default and independent from the page style of the rest of the document. See section 22.3 for more information about the character- istics of the page style of package scrletter. Example: You are using package scrletter and want to have the same page style inside letters as for the rest of the document. So you are using \renewcommand*{\letterpagestyle}{} in your document preamble. Take care about the star of \renewcommand*! Nevertheless, if you use \pagestyle or \thispagestyle inside a letter, this will over- write the setting of \letterpagestyle that is only the default for the initialisation inside \begin{document} .
188 Chapter 4. headsepline=simple switch footsepline=simple switch These two options select whether or not to insert a separator line below the header or above the footer, respectively, on consecutive pages. This option can take the standard values for simple switches, as listed in table 2.5 , page 38
. Activation of option headsepline switches on a rule below the page head. Activation of option footsepline switches on a rule above the page foot. Deactivation of the options switches of the corresponding rules. Obviously option headsepline does not influence page style empty (see afterwards at this section). This page style explicitly does not use any page head. Typographically such a rule make a hard optical connection of head or foot and the text area. This would not mean, that the distance between head and text or text and foot should be increased. Instead of this the head or foot should be seen as parts of the typing area, while calculation of margins and typing area. To achieve this KOMA-Script will pass option headinclude or footinclude, respectively, to the typearea package, if option headsepline or footsepline, respectively, are used as a class option. In opposite to headsepline option footsepline does influence page style plain also, because plain uses a page number at the foot. Package scrlayer-scrpage (see chapter 5 ) provides additional features for rules at head and foot and may be combined with scrlttr2. pagenumber=position This option defines if and where a page number will be placed on consecutive pages. This option affects the page styles headings, myheadings, and plain. It also affects the default page styles of the scrlayer-scrpage package, if set before loading the package (see chapter 5 ). It can take values only influencing horizontal, only vertical, or both positions. Available value are shown in table 4.17 . Default is botcenter. \pagestyle{page style } \thispagestyle{local page style } In letters written with scrlttr2 there are four different page styles. empty is the page style, in which the header and footer of consecutive pages are completely empty. This page style is also used for the first page, because header and footer of this page are set by other means using the macro \opening (see section 4.10 , page 146 ). headings is the page style for running (automatic) headings on consecutive pages. The in- serted marks are the sender’s name from the variable fromname and the subject from the variable subject (see section 4.10 , page 161 and page 182
). At which position these marks and the page numbers are placed, depends on the previously described option pagenumber and the content of the variables nexthead and nextfoot. The author can also change these marks manually after the \opening command. To this end, the com- mands \markboth and \markright are available as usual, and with the use of package scrlayer-scrpage also \markleft (see section 5.5 , page 218
) is available. 189 Chapter 4. Table 4.17.: available values of option pagenumber for the position of the page number in page styles headings
, myheadings, and plain with scrlttr2 bot
, foot page number in footer, horizontal position not changed botcenter , botcentered, botmittle, footcenter, footcentered, footmiddle page number in footer, centered botleft
, footleft page number in footer, left justified botright , footright page number in footer, right justified center
, centered, middle page number centered horizontally, vertical position not changed false , no, off no page number head
, top page number in header, horizontal position not changed headcenter , headcentered, headmiddle, topcenter, topcentered, topmiddle page number in header, centered headleft
, topleft page number in header, left justified headright , topright page number in header, right justified left
page number left, vertical position not changed right
page number right, vertical position not changed 190 Chapter 4. myheadings is the page style for manual page headings on consecutive pages. This is very similar to headings, but here the marks must be set by the author using the commands \markboth and \markright. With the use of package scrlayer-scrpage also \markleft can be utilized. plain is the page style with only page numbers in the header or footer on consecutive pages. The placement of these page numbers is influenced by the previously described option pagenumber . Page styles are also influenced by the previously described options headsepline and footsepline . The page style beginning with the current page is switched using \pagestyle. In contrast, \thispagestyle changes only the page style of the current page. The letter class itself uses \thispagestyle{empty} within \opening for the first page of the letter. For changing the font style of headers or footers you should use the user interface described in section 3.6 . For header and footer the same element is used, which you can name either pageheadfoot or pagehead. There v3.00
is an additional element pagefoot for the page foot. This will be used after pageheadfoot at page foots, that has been defined either with variable nextfoot or Package scrlayer-scrpage (see chapter 5 , page 212 ). The element for the page number within the header or footer is named pagenumber. Default settings are listed in table 3.8 , page 74 . Please have also a look at the example in section 3.12 , page 74
. \markboth{left mark }{right mark } \markright{right mark } The possibilities that are offered with variables and options in scrlttr2 should be good enough in most cases to create letterheads and footers for the consecutive pages that follow the first letter page. Even more so since you can additionally change with \markboth and \markright the sender’s statements that scrlttr2 uses to create the letterhead. The commands \markboth and \markright can in particular be used together with pagestyle myheadings. If the package scrlayer-scrpage is used then this, of course, is valid also for pagestyle scrheadings. There the command \markleft is furthermore available. \setkomavar{nexthead}[description ]{content } \setkomavar{nextfoot}[description ]{content } At times one wants to have more freedom with creating the letterhead or footer of subsequent pages. Then one has to give up the previously described possibilities of predefined letterheads or footers that could have been chosen via the option pagenumber. Instead one is free to create the letterhead and footer of consecutive pages just the way one wants to have them set with page style headings or myheadings. For that, one creates the desired letterhead or footer construction using the content of variable v3.08 nexthead
or nextfoot, respectively. Within the content of nexthead and nextfoot you can, for example, have several boxes side by side or one beneath the other by use of the \parbox command (see [ Tea05b
]). A more advanced user 191 Chapter 4. should have no problems creating letterheads of footers of his own. Within content you can and should of course also make use of other variables by using \usekomavar. KOMA-Script does not use the description of both variables. Only for compatibility reason the deprecated commands \nexthead and \nextfoot of for- mer scrlttr2 releases before 3.08 are also implemented. Nevertheless, you should not use those.
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