Reference code

• 
  reference code, n.~ A unique combination of letters and numbers used to identify a folder or item to facilitate storage and retrieval.
  
  • 
    Notes: Reference codes are often hierarchical, made up of separate numbers for collection, series, folder, and item numbers, or collection, box, and folder numbers. For example, RC 15:56/21 might represent the 21st item in the 56th box in the 15th collection.
    
• 
  reference copy, n. ~ 1. A copy of a record kept for easy access to the information it contains, as opposed to its intrinsic or evidential value. – 2. A copy of a record dis- tributed to make recipients aware of the content but not directing the recipient to take any action on the matter. – 3. A specific copy used as a benchmark for pur- poses of checking the quality of other copies.
  
• 
  reference interview, n. ~ A conversation between an archivist and a researcher designed to give the researcher an orientation to the use of the materials, to help the researcher identify relevant holdings, and to ensure that research needs are met.
  
  • 
    Notes: Reference interviews are conducted to ascertain the identity of the researcher, as a security measure; to determine the researcher’s information needs and purpose; to guide the researcher to appropriate access tools and relevant sources; to inform the researcher of basic procedures and limitations on access, handling of documents, and reproduction; and, after research has been com- pleted, to evaluate the success of the visit and the effectiveness of the reference service offered. The initial reference interview is often referred to as an orienta- tion interview or the entrance interview. The interview at the end of a research visit is often referred to as an exit interview.
    
• 
  reference room ~ see: reading room
  
•