Scholars Journal of Engineering and Technology (sjet) issn 2347-9523 (Print) Abbreviated Key Title: Sch. J. Eng. Tech

 
Staff of Department User (SDU) 
This type of user works like a secretary of the 
department. Within this role, can show all the 
department's specifics, such as general information, 
staff details, course details, and classes. The attendance 
information of involved students can also be 

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Karwan Jacksi et al., Sch. J. Eng. Tech., Feb 2018; 6(2): 49-53 
Available online: 
http://saspublisher.com/sjet/

52 
discovered, and they can generate reports. Reports can 

customize as follows: 1) all department students report, 
2) a specific class report, 3) a specific course report, or 
4) a specific student report. Reports can generate and 
downloaded as PDF or Spreadsheets formats.
 
Theoretical Lecturer User (TLU) 
This type of user is using by lecturers to 
manage their course students. Using this role, 
attendance of theoretical hours and practical hours can 
record. However, they cannot remove or edit attendance 
details. 
 
Practical Lecturer User (PLU) 
This user assigning to a practical part of 
courses, so they only can record practical hours of a 
course. 
 
System features 
There are several features available within the 
approach such as statistics, search function, report 
generation, recording login details and much more. 
When a staff enters its console, a dashboard is 
designing for them. The features of this dashboard 
depend on the privileges of the logged user. Statistical 
materials are available for the user which provides up-
to-date information for the user. The search function 
can use for a specific student. The function uses Ajax to 
connect to the database and retrieves relevant 
information while typing in the search entry box. Auto-
complete widgets offer suggestions while typing into 
the field showing suggestions for the selected entry. 
While generating reports, there is a wide 
flexibility inside the proposed system. Besides 
customizing the type of report producing as stated in 
SDU section above. Two main categories can select. 
The first one, using the date of the report, for instance, 
creates a report for a specific class and specific date, or 
for a specific course from a first date to an end date. 
The second group is by using the proportions of the 
attendance, such as producing attendance reports that 
have 5% absence rate, this will generate a report 
containing all students that have only 5% absence rate. 
Furthermore, the reports are creat using two thresholds 
such as from 2% to 10%, and then this time it will take 
only students within this range. 
Another feature of the system is to record the 
logged information for the staff attendance who made. 
This is a very important feature to increase the 
reliability and truthiness of the system. This information 
includes the name of the staff, date, and the hours 
of absent the course that has been taken such as 
practical or theoretical part of the course. 
A complete history for each student is kept in 
the system from the student time assigning to the course 
until he/she passes the course. This is also useful for the 
department to check the student attendance activities. 
When students absence arrive their 5% rate for a 
specific course, a notification email send to them with 
intend informing them about the risks to been fail in 
that specific course.