Town of carlisle for the year ending


WARRANT SPECIAL TOWN MEETING – November 8, 2011



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WARRANT

SPECIAL TOWN MEETING – November 8, 2011

THE COMMONWEALTH OF MASSACHUSETTS

Middlesex, ss.

To either of the Constables of the Town of Carlisle in the County of Middlesex:

GREETINGS

IN THE NAME OF the Commonwealth of Massachusetts, you are hereby directed to notify and warn the inhabitants of said Town, qualified to vote in elections and town affairs, to meet at the Corey Building at 150 Church Street in said Carlisle on Tuesday, the eighth of November next, at seven o’clock in the evening, and thereafter continuing from day to day until completed, then and there to act on the following articles:


ARTICLE 1 – Approval of Borrowing Authorization for Concord-Carlisle Regional High School Building Project

To see if the Town will approve the $88,494,844 borrowing authorized by the Concord-Carlisle Regional School District (the “District”), for the purpose of paying costs of designing, constructing, originally equipping and furnishing a new District High School, to be located at 500 Walden Street, Concord, including the payment of all costs incidental or related thereto (the “Project”), which school facility shall have an anticipated useful life as an educational facility for the instruction of school children of at least 50 years, and for which the District may be eligible for a school construction grant from the Massachusetts School Building Authority (“MSBA”), and the $4,083,680 borrowing authorized by the District for the design and construction of an alternative physical education center, to be located on the site of the new District High School, for which the District is not eligible for a school construction grant from the MSBA, said amounts to be expended at the direction of the School Building Committee. The MSBA’s grant program is a non-entitlement, discretionary program based on need, as determined by the MSBA, and any Project costs the District incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the District and its member municipalities. Any grant that the District may receive from the MSBA for the Project shall not exceed the lesser of (1) thirty-four and fifty-eight hundredths percent (34.58%), or thirty-five and fifty-eight hundredths percent (35.58%) if the District receives final approval from the state’s Inspector General to utilize the Construction Manager-at-Risk construction delivery method for this project, of eligible, approved Project costs, as determined by the MSBA, or (2) the total maximum grant amount determined by the MSBA.

(BOARD OF SELECTMEN/CONCORD-CARLISLE REGIONAL DISTRICT SCHOOL COMMITTEE)

WARRANT

SPECIAL ELECTION – NOVEMBER 15, 2011

THE COMMONWEALTH OF MASSACHUSETTS

And in the name of the Commonwealth of Massachusetts you are hereby further required to notify and warn the inhabitants of the Town of Carlisle, qualified as aforesaid, to go to the Town Hall Building at 66 Westford Street in said Carlisle on Tuesday, the 15th day of November, 2011 between the hours of seven o’clock forenoon and eight o’clock in the afternoon and there to vote on the following:



BALLOT QUESTION

TOWN ELECTION – NOVEMBER 15, 2011

7:00 A.M. TO 8:00 P.M.

DEBT EXCLUSION QUESTION

G.L. c. 59, s. 21C(k)
Question 1: Shall the Town of Carlisle be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay the Town’s allocable share of the bonds issued by the Concord-Carlisle Regional School District for the purpose of paying costs of designing, constructing, originally equipping and furnishing a new District High School and alternative physical education center, to be located at 500 Walden Street, Concord, including the payment of all costs incidental or related thereto?
YES____ NO____
And you are directed to serve this warrant by posting a true and attested copy thereof at the Town Hall and at the Post Office in said Town of Carlisle at least fourteen days prior to the time of holding said meeting.
THEREOF FAIL NOT and make return of this warrant, with your doings thereon, to the Town Clerk, at the time and place of holding the meeting aforesaid.
Given under our hands this 11th day of October in the Year of Our Lord 2011.
BOARD OF SELECTMEN

Douglas A. G. Stevenson

Peter Scavongelli

John D. Williams

John Gorecki

Timothy F. Hult


A True Copy

Attest: Lt. Leo T. Crowe, Constable


Middlesex, SS
PURSUANT TO THE WARRANT, I have notified and warned the inhabitants of the Town of Carlisle by posting up attested copies of the same at the United State Post Office, the Gleason Library, and on the Town Bulletin Board in said town at least fourteen (14) days before the date of the meeting, as within directed.

Lt. Leo T. Crowe

Constable
Date Posted: October 17, 2011
A True Copy. Attest:

MINUTES

SPECIAL TOWN MEETING – NOVEMBER 8, 2011
The Special Town Meeting was convened November 8, 2011, at the Corey Building. A quorum of 150 voters was reached, and the meeting called to order by Moderator Wayne Davis at 7:12 PM. There were 526 voters present.

There being no further business to come before the meeting, the Special Town Meeting was adjourned at 9:08 PM on November 8, 2011.



Article 1: - Approval of Borrowing Authorization for Concord-Carlisle Regional High School Building Project

On motion of Doug Stevenson, it was voted by a majority vote of YES 494, NO 14 that the Town of Carlisle be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay the Town’s allocable share of the bonds issued by the Concord-Carlisle Regional School District for the purpose of paying costs of designing, constructing, originally equipping and furnishing a new District High School and alternative physical education center, to be located at 500 Walden Street, Concord, including the payment of all costs incidental or related thereto.


BOARD OF SELECTMEN
As the state, our country and world continue to face significant economic challenges, we, the Board of Selectmen, are pleased to submit to the residents of the Town of Carlisle its summary report for the year 2011 affirming that Carlisle remains relatively stable and a desirable place to live and raise a family. Our community, one of many outer suburbs of Boston, continues to thrive as a small New England town.  Top quality schools, a stable financial system, a commitment to the environment and conservation remain high priority goals for the citizenry and the Board.  We continue to attempt to achieve

balance between maintaining a sensible tax rate and providing the services that the

residents have come to expect.

Financial Condition

Managing the town’s finances remains a top priority for the Board of Selectmen. The property tax is the largest source of revenue for the Town budget comprising nearly 90% of the town’s financial resources.


FY2011 finished with over $400,000.00 in unexpended appropriations, indicative of genuine financial discipline by all Town departments and providing a solid basis for the FY2012 Free Cash calculation. Our auditors presented a clean audit opinion for FY2011 and reported that the Town exhibited sound fiscal management. The FY2012 budget of $23.5M was established and adopted by Town Meeting in May 2011. This budget again reflected fiscal restraint coupled with a commitment to the core services desired by the community. The FY 2012 budget did not require a proposition 2 ½ override and utilized $222,000 in Free Cash to support operating budgets. The Town was supportive of ongoing capital needs, voting $250,000 for numerous departmental items and approving a debt exclusion article for a sander/dump truck for the DPW. The Selectmen reiterated their commitment to the work of the Special Committee for Structural Financial Planning and intend to monitor the tax rate with vigilance as the school projects progress. The Board continues to strive to offer the townspeople first rate services without creating an unbearable tax burden, especially for those long-term residents on fixed incomes.
In April, the Board of Selectmen called a Special Town Meeting and Election to debate the future of the Community Preservation Act. Both an article to eliminate the CPA surcharge and one to increase it failed, leaving the Town with the current 2% assessment. The Board will continue to promote the responsible expenditures of CPA funds.
Schools and Education

The Board of Selectmen worked closely with both the local and regional school committees in its continuing effort to promote the high quality education that the community desires. The Carlisle School building project commenced and by year’s end was well on its way to meeting the move in schedule of April 2012. In addition, at a Special Town Meeting and Special Election in November the Town overwhelming supported a $90M+ article to construct a new Concord Carlisle Regional High School (the Town of Concord similarly supported the measure). With two major school projects the Board will focus on responsible timing of the bonding in order to alleviate major spikes in the tax rate.


The Selectmen have also taken an active role in the discussions regarding a major capital project at Minuteman Regional High School. Although indicating strong support for the educational opportunities offered by this regional technical and vocational school, the board has expressed concerns about the equity in the funding formula for such a major project.
Housing and Zoning

The Board reiterated its support for the Benfield Farms housing project on South Street and is disappointed that the developer, despite best efforts, is unable to secure the necessary funding. The Selectmen will continue to lobby the appropriate state officials in an effort to help launch Carlisle’s first Town sponsored affordable housing complex. The Board is cognizant of the fact that the waiting list is over three times the capacity of 26 units. The demand for affordable housing remains high. This year we also established the Banta Davis Task Force, which was charged with investigating the possibility of constructing affordable units on the Banta Davis land on Bedford Road. The Board will continue to seek opportunities to create housing options within our community, with an emphasis on exploring ways to help our long term residents and seniors remain in Carlisle.


Public Safety

Following the resignation of Police Chief John Sullivan in 2010, early in 2011 the Selectmen appointed interim Chief Leonard Wetherbee (former Chief of Concord) to serve during the selection process for a new Chief. After a number of months of exemplary work the search committee recommended John Fisher of Nashua, NH for the position. Chief Fisher was sworn in on August 23 and has begun his term of service to the community with vigor and professionalism. The Board extends its gratitude to Chief Wetherbee, the search committee, and to our new Chief.


During 2011 the Board of Selectmen signed a 3 year contract with the dispatchers and worked to stabilize this critical public safety department.
Under the leadership of Fire Department Chief David Flannery, who is also the Emergency Management Director, the Local Emergency Planning Committee was called into action to respond to both Hurricane Irene in late August and the surprise Northeaster in October. The Board commended this group for helping maintain efficient public safety services throughout extended power outages and very trying times for our community.
Other

The Board of Selectmen promoted and supported numerous other initiatives during the year:


*Highland Building – Following a $445K CPA appropriation, the Board oversaw the stabilization work on the Highland School Building. At year’s end the building shell has been restored and the Highland Committee is developing a recommendation for ongoing use of the facility.
*Green Community - Following significant work by the Energy Task Force, Carlisle was officially named a Green Community by the MA Department of Energy Resources. The Town is now eligible for over $130,000.00 in Green Community grant funding.
*Investment Advisory Committee – The Board adopted the report and recommendations of the Investment Advisory Committee, thereby providing guidance for the future management of the Town’s Trust Funds.
*Technology Audit - The Selectmen authorized a Technology Assessment/Audit in an effort to improve services at Town Hall and amongst town departments.
*Cable Services – The Selectmen signed a 10 year license renewal with Comcast.
*Employee Appreciation – The Board sponsored an employee appreciation luncheon at which long-term town employees were recognized for their service and commitment to the Town.
*Caroline Hill Scholarships – The Board made its annual scholarship awards (total $10,500.00) to several deserving Carlisle students.
*Church Street Pathway – In accordance with the recommendations of the Pedestrian and Bike Safety Advisory Committee, the Board oversaw the paving of the pathway that connects Church Street to the Gleason Public Library, thereby ensuring safer travel for students and residents of Village Court.
Appreciations

The Board of Selectmen offers its sincere gratitude to our professional staff: Tim Goddard, our Town Administrator; Elizabeth Barnett, the Housing Coordinator; and Margaret Arena, Executive Assistant. These individuals continue to serve the Town of Carlisle with patience and integrity. Their support is invaluable.


Finally, the Selectmen extend thanks to all of the volunteers who serve our town on a daily basis. We acknowledge the remarkable energy and enthusiasm of all those who contribute to the community. Without their ongoing commitment, Carlisle would not be what it is today.
Respectfully Submitted,
Douglas A. G. Stevenson, Chairman

Peter Scavongelli, Vice Chairman

John Gorecki, Clerk

John D. Williams

Timothy F. Hult

TOWN COUNSEL
1. Advice & Legal Documents. Numerous advisory opinions were rendered throughout the year to various Town officials and Boards relating to a variety of issues and subjects, including alcoholic beverages licensing issues, wireless communication issues, affordable housing issues, and a number of land use issues. Ongoing attention was given to reviewing and/or drafting Bylaws, easements, public road documents, Warrants for Town meetings (both special and annual town meetings), ballot questions, compliance with State Ethics Act and the open meeting law, various Town bylaws, rules and regulations, including noise control regulations and regulations pursuant to the Americans with Disabilities Act for Other Power Driven Mobile Devices on Town of Carlisle trails, Green Communities issues including solar power zoning bylaw and other related issues, zoning questions including quest house requirements, and other legal documents. We worked with Department of Revenue, Massachusetts School Building Authority, Attorney General’s office and Bond Counsel on a variety of financial issues affecting the Town. In September 2011 we put on a seminar presentation for town officials, explaining the open meeting law.
2. Contracting & Procurement. During the year, we reviewed contracts and agreements and procurement documents.
3. Projects. We assisted the Town in connection with the Benfield housing project, Community Preservation Act matters, Carlisle Public Schools building project, Concord-Carlisle Regional High School building project, Highland Building stabilization project and various real estate projects, public records issues, investment guidelines for trust accounts held by the town, naming of ways, Hanover Hills subdivision issues, and police department employment issues.
4. Litigation. As of December 31, 2011, the number of claims and lawsuits in which the Town is a party and in which we have been involved, total 3 as follows:
1 matter involving the Board of Selectmen:
Adamchek v. Town of Carlisle, Disability Rights Unit, Office of the Attorney General
1 matter involving the Carlisle Board of Assessors:
GLW Kids LLC v. Board of Assessors of Carlisle, Appellate Tax Board, Docket No. F308220-10.
1 claim against the Town:
Police Officer Smith v. Town of Carlisle (Police Department).
Our efforts on behalf of the Town have benefited from the participation of numerous Town officials and private citizen volunteers all working together for a better Carlisle, and we thank the Board of Selectmen, the Town Administrator, and all other Town officials and citizens for their cooperation and assistance.
Respectfully submitted,
Paul R. DeRensis

TOWN COUNSEL



TOWN ACCOUNTANT








TOWN ACCOUNTANT - FISCAL YEAR 2011




























GENERAL FUND













TREASURER'S RECEIPTS






















Taxes (net of refunds)













Personal Property/Real Estate




20,930,703







Tax Title




19,064







Motor Vehicle Excises




780,132







Penalties & Interest - Property Tax




39,403







Penalties & Interest - Excises




10,813
















$ 21,780,115
















Fees
















Planning Board Fees




6,150







Town Clerk Fees




3,933







Dogs




7,676







Board of Appeals




600







Selectmen




1,843







Assessors




1,775







Recreation




26,554
















$ 48,531
















Other Charges
















Recycle




26,165







Lien Certificates




5,000







Field Driver




138







Other




1,264
















$ 32,567


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