Clear your inbox regularly.
You’ll make the system – and
yourself – work much more efficiently.
Outlining a letter
The pyramid here is framed by handshakes: one at the start,
and possibly one at the end. The style of a letter may differ
slightly from that of an e-mail (more on style later), but apart
from that, and a few other formalities of layout, the two are
similar.
Outline of an e-mail
Re: conference meeting, 2 April: key issues
Derek
There are three key issues I’d like to discuss at our meeting
on Friday.
• How can we promote the conference more effectively
abroad?
• How can we align the main speakers’ messages
effectively to support corporate strategy?
• Do we have the resources to create an informal
exhibition area in the foyer?
If you have any other issues to raise, copy me in. See you
there!
Gloria
( c) 2011 Kogan Page L imited, All Rights Reserved.
149 Putting it in Writing
Outlining a report
Reports tend to need the fullest kind of outline, complete
with summary, introduction, numbered points and an array of
sub-points and minor points.
Outline of a letter
25 January 2010
[company logo]
Sidney Reader
Readership House
READERTOWN
AB1 2CD
Dear Sidney
Thank you for your letter of 20 January.
[
handshake
]
This is my main message.
[
message sentence
]
My first point is here.
[
paragraphs
]
…
My second point is here.
…
The next step is
[
action point
]
I hope this is satisfactory.
[
closing handshake
]
Yours sincerely
Alan Writer
[Job title]
( c) 2011 Kogan Page L imited, All Rights Reserved.
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