Statewide nibrs rms technical Document September 2016 LexisNexis Indiana State Police



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OffenseTimeEstimated

Not required

Incident/Crime/OffenseTimeEstimated




PropertyInvolved

Required

Incident/Crime/PropertyInvolved

Property was involved but no Property was entered.
Previously stated that Property was not involved but Property was entered.

ProsecutorContactedDte

Not required

Incident/Crime/ProsecutorContactedDte

None

ProsecutorName

Not required

Incident/Crime/ProsecutorName

None

RecoveredPropertyOrEvidence

Required

Incident/Crime/RecoveredPropertyOrEvidence

Recovered Property/Evidence is required (True or False)
Property was Recovered but no Recovered Property was entered.
No Property was Recovered but Recovered Property was entered.

TotalArrestees

Required

Incident/Crime/TotalArrestees

"Number of arrestees is invalid"
"Number of arrestees must be zero (0) if Offender/Suspect Information is No."

TotalOffenders

Required

Incident/Crime/TotalOffenders

"When a Justifiable Homicide is reported, you must have information on the individual who committed the Justifiable Homicide.
"Need to change answer to the Have Offender/Suspect Information question, as you have offenses with Assault codes"
"Number of offenders is invalid"
"Number of offenders (including arrestees) must be at least one (1) if Offender/Suspect Information is Yes."
"Number of offenders/suspects (including arrestees) must be zero (0) if Offender/Suspect Information is No."
"Victim offender also was checked for offenders."
"Must be a minimum of 2 Victims and 2 Offenders if one of the Victims is also an Offender."

TotalOffenses

Required

Incident/Crime/TotalOffenses

The number of Total Offenses must match the number of offenses entered.
"Number of offenses is invalid"
"Number of offenses must be at least one (1)"

TotalVictims

Required

Incident/Crime/TotalVictims

"Number of victims is invalid"
"Number of victims must be at least one (1)"
The number of total victims must match the number of victims entered.

TotalWitnesses

Required

Incident/Crime/TotalWitnesses

"Number of witnesses is
"Number of witness must be at least one (1) if Witness(es) is Yes."
"Number of witnesses must be zero (0) if Witness(es) is No."

Location Level

CityCde

Required

Incident/Locations/Location/CityCde

"City is required."

CityName

Not required

Incident/Locations/Location/CityName




CountyCde

Required

Incident/Locations/Location/CountyCde




LatDecimal

Required

Incident/Locations/Location/LatDecimal

"Latitude is required."

LocalRdwyNumber

Not required

Incident/Locations/Location/LocalRdwyNumber

None

LocAptNumber

Not required

Incident/Locations/Location/LocAptNumber

None

LocationTypeCde

Required, Value validity enforced

Incident/Locations/Location/LocationTypeCde

Location Type Code is required.

LocDescription

Not required

Incident/Locations/Location/LocDescription

None

LocStreetDir

Not required

Incident/Locations/Location/LocStreetDir

None

LocStreetName

Not required

Incident/Locations/Location/LocStreetName

None

LocStreetNumber

Not required

Incident/Locations/Location/LocStreetNumber

None

LocStreetSfx

Not required

Incident/Locations/Location/LocStreetSfx

None

LocZip

Required

Incident/Locations/Location/LocZip

ZIP Code is required.

LocZipExtension

Not required

Incident/Locations/Location/LocZipExtension

None

LongDecimal

Required

Incident/Locations/Location/LongDecimal

"Longitude is required."

MilePointNumber

Not required

Incident/Locations/Location/MilePointNumber

None

NearestIntersection

Not required

Incident/Locations/Location/NearestIntersection

None

Route

Not required

Incident/Locations/Location/Route

None

StateCde

Required

Incident/Locations/Location/StateCde

State is required.

Property Level

MakeCde

Not required

Incident/PropertyMasters/PropertyMaster/MakeCde

None

MakeDescription

Not required

Incident/PropertyMasters/PropertyMaster/MakeDescription

None

ModelCde

Not required

Incident/PropertyMasters/PropertyMaster/ModelCde

None

ModelDescription

Not required

Incident/PropertyMasters/PropertyMaster/ModelDescription

None

OwnerAppliedNumber

Not required

Incident/PropertyMasters/PropertyMaster/OwnerAppliedNumber

None

OwnerID

Not required

Incident/PropertyMasters/PropertyMaster/OwnerID

None

PropertyDescription

Not required

Incident/PropertyMasters/PropertyMaster/PropertyDescription

None

DrugOtherTypeDesc

Required if drug type other is indicated

Incident/PropertyMasters/PropertyMaster/PropertyDrug/DrugOtherTypeDesc

"Drug Type Other is required based on the type of drug."

DrugQuantity

Not required

Incident/PropertyMasters/PropertyMaster/PropertyDrug/DrugQuantity




DrugTypeCde

Not required, Value validity enforced

Incident/PropertyMasters/PropertyMaster/PropertyDrug/DrugTypeCde

"Drug Type is required if Property Type is Drugs."

DrugUnitsMeasuredCde

Required if drug indicated

Incident/PropertyMasters/PropertyMaster/PropertyDrug/DrugUnitsMeasuredCde

"Drug Measure is required for the selected Property Type."
"Number of Plants is a valid Type of Measure only for Marijuana, Opium, and Other Hallucinogens."
"DU-Dosage Units is not a value Type of Measure for A-Crack, B-Cocaine, or D-Marijuana. Use a weight measure such as gram, kilogram, ounce, or pound instead. You may also use NP-Number of Plants for Marijuana."
"Drug Quantity can NOT be 0. Please enter 0.01 for trace amounts."

FirearmActionTypeCde

Not required, Value validity enforced

Incident/PropertyMasters/PropertyMaster/PropertyFirearm/FirearmActionTypeCde

None

FirearmCaliberCde

Required if firearm indicated

Incident/PropertyMasters/PropertyMaster/PropertyFirearm/FirearmCaliberCde

None

FirearmFinishCde

Not required, Value validity enforced

Incident/PropertyMasters/PropertyMaster/PropertyFirearm/FirearmFinishCde

None

FirearmTypeCde

Required if firearm indicated

Incident/PropertyMasters/PropertyMaster/PropertyFirearm/FirearmTypeCde

None

PropertyStatusCde

Required

Incident/PropertyMasters/PropertyMaster/PropertyStatusCde

If violition indicates property, there must be a property. If property is not tangible (e.g. stolen identity) then select Property Type = 77 and Property Value = $0.00.
Property Status is required.
Property Type is required for selected Property Status.
For Credit Card Fraud Offenses, please enter the property that was gained through the fraudulent use of the credit card. Do not enter information on the credit card itself. If the Credit Card itself was stolen, you should add a theft offense to the incident.
Property type is not valid for any of the selected offenses-ASCF codes. Verify the property type, offenses, and ASCF codes.
Property status variable is not valid for any of the selected offenses-ASCF codes. Verify the property status, offenses, and ASCF codes. Use 6-Seized or 10-Reported for any property or evidence not required or allowed by NIBRS.

KeysLeftInUnit

Not required

Incident/PropertyMasters/PropertyMaster/PropertyVehicle/KeysLeftInUnit

None

RegisAvailabilityCde

Not required, Value validity enforced

Incident/PropertyMasters/PropertyMaster/PropertyVehicle/RegisAvailabilityCde

None

RegistrationNumber

Not required

Incident/PropertyMasters/PropertyMaster/PropertyVehicle/RegistrationNumber

None

RegistrationStateCde

Not required

Incident/PropertyMasters/PropertyMaster/PropertyVehicle/RegistrationStateCde

None

RegistrationYear

Not required

Incident/PropertyMasters/PropertyMaster/PropertyVehicle/RegistrationYear

None

UnitTypeCde

Required, Value validity enforced

Incident/PropertyMasters/PropertyMaster/PropertyVehicle/UnitTypeCde

None

VehColorCde

Required, Value validity enforced

Incident/PropertyMasters/PropertyMaster/PropertyVehicle/VehColorCde

None

VehicleTypeCde

Required, Value validity enforced

Incident/PropertyMasters/PropertyMaster/PropertyVehicle/VehicleTypeCde

None

VehYear

Not required

Incident/PropertyMasters/PropertyMaster/PropertyVehicle/VehYear

None

VIN

Not required

Incident/PropertyMasters/PropertyMaster/PropertyVehicle/VIN

None

RecoveredAmount

Not required

Incident/PropertyMasters/PropertyMaster/RecoveredAmount

You can't report more recovered property than stolen. Check the entered stolen and recovered values.
Property Value must be 0.00 if Property Type = Credit/Debit Cards, Nonnegotiable Instruments, Documents/Personal or Business, Identity Documents, or Identity–Intangible.
Recovered Value is required for selected Property Status. ( Enter 1.00 if Unknown ).
Recovered Value can only be 0.00 if Property Type = Credit/Debit Cards, Nonnegotiable Instruments, Other, Special, Documents/Personal or Business, Identity Documents or Identity–Intangible.
Recovered Value must be 0.00 if Property Type = 09 or 22.
"Recovered Value is required for selected Property Status. ( Enter 1.00 if Unknown )."

RecoveredConditionCde

Only Required if required property is indicated

Incident/PropertyMasters/PropertyMaster/RecoveredConditionCde

Recovered Condition required for recovered property.

RecoveredDate




Incident/PropertyMasters/PropertyMaster/RecoveredDate

Recovered date cannot be before incident date.
Recovered date cannot be before Reported date.

RecoveredPropertyTypeID

Not required, Value validity enforced

Incident/PropertyMasters/PropertyMaster/RecoveredPropertyTypeID

Can not report seized drugs unless one of the offenses is a Drug Offense (Not a Drug Paraphernalia/Equipment Offense).
Can not report seized drug equipment unless one of the offenses is a Drug Paraphernalia/Equipment Offense (Not a Drug Offense).

RecoveryLocationID

Not required

Incident/PropertyMasters/PropertyMaster/RecoveryLocationID

None

SerialNumber

Not required

Incident/PropertyMasters/PropertyMaster/SerialNumber

None

StolenAmount

Only required if stolen property is indicated

Incident/PropertyMasters/PropertyMaster/StolenAmount

Property Value can only be 0.00 if Property Type = Credit/Debit Cards, Nonnegotiable Instruments, Documents/Personal or Business, Identity Documents, Identity–Intangible, Other, or Special Category.
Recovered Value can not be more than Stolen Value.

StolenPropertyTypeID

Not required, Value validity enforced

Incident/PropertyMasters/PropertyMaster/StolenPropertyTypeID

Drug Offense(s) were selected but no seized Drug Property was entered and/or the offenses were attempted. If no Drugs were seized and/or the drug offense(s) were attempted, add a property item with Status of 1=None and select the appropriate Drug Type.
Motor Vehicle Theft offense was entered but no stolen or recovered Motor Vehicle property was submitted.
A Stolen Structure can not be entered for offenses that indicate no stolen structure. If someone stole something FROM a home or structure, please enter what was stolen, not what it was stolen from.

WasArsonPropertyUninhabited

Not required

Incident/PropertyMasters/PropertyMaster/WasArsonPropertyUninhabited

None

WasReportedStolen

Not required

Incident/PropertyMasters/PropertyMaster/WasReportedStolen

Was Reported Stolen must be true if the property was reported stolen by another agency.

People Level

ApproximateAge

Not required

Incident/People/Person/ApproximateAge

"Approximate Age must be between 1 and 99."
"Approximate Age cannot be less than one (1)."
"Approximate Age cannot be greater than ninety-nine (99)."
"Victim approximate age must be between 0 and 99."

AptNumber

Not required

Incident/People/Person/AptNumber

None

BirthDateUnknown

Not required

Incident/People/Person/BirthDateUnknown




BirthDte

Only required for victim who is not Society

Incident/People/Person/BirthDte

"Birth date cannot be in the future"
"Birth date cannot be more than 150 years ago"
"Date of Birth, DOB Unknown, or Approximate Age is required."
"Birth Date must precede the Incident Date."

CitationNumberText

Required for arrestees only

Incident/People/Person/CitationNumbers/CitationNumber/CitationNumberText

"You must enter at least one citation number for each arrest."

CityCde

Not required

Incident/People/Person/CityCde




CityName

Not required

Incident/People/Person/CityName

None

EthnicCde

Required for offenders and human victims, Value validity enforced

Incident/People/Person/EthnicCde

Ethnicity is required.

EyeColorCde

Not required, Value validity enforced

Incident/People/Person/EyeColorCde

None

GenderCde

Required for offenders and human victims, Value validity enforced

Incident/People/Person/GenderCde

Gender must be Male or Female for victims of forcible rape or statutory rape offenses.

HairColorCde

Not required, Value validity enforced

Incident/People/Person/HairColorCde

None

Height

Not required

Incident/People/Person/Height

None

IDNumber

Not required

Incident/People/Person/IDNumber

None

IDStateCde

Not required

Incident/People/Person/IDStateCde

None

IDTypeCde

Not required

Incident/People/Person/IDTypeCde

None

IsNameUnknown

Not required

Incident/People/Person/IsNameUnknown

None

NameFilial

Not required

Incident/People/Person/NameFilial

None

NameFirst

Not required

Incident/People/Person/NameFirst

None

NameLast

Not required

Incident/People/Person/NameLast

None

NameMiddle

Not required

Incident/People/Person/NameMiddle

None

NameFilial

Not required

Incident/People/Person/Person_Alias/Person_Alias/NameFilial

None

NameFirst

Not required

Incident/People/Person/Person_Alias/Person_Alias/NameFirst

None

NameLast

Not required

Incident/People/Person/Person_Alias/Person_Alias/NameLast

None

NameMiddle

Not required

Incident/People/Person/Person_Alias/Person_Alias/NameMiddle

None

WeaponCde

Only required for an armed person, Value validity enforced

Incident/People/Person/Person_ArmedWith/Person_ArmedWith/WeaponCde

Select 01-Unarmed if not armed
Only one selection allowed if 01 - Unarmed is selected

WeaponDesc

Not required

Incident/People/Person/Person_ArmedWith/Person_ArmedWith/WeaponDesc

None

Arrestee

Not required

Incident/People/Person/Person_Crime/Person_Offender/Arrestee

Gender cannot be unknown if Offender is arrested.

ArrestDte

Required

Incident/People/Person/Person_Crime/Person_Offender/Person_Arrestee/ArrestDte

"Arrest date is required."
"Arrest date cannot be before Incident Date."
"Arrest date cannot be before the date the Incident was reported."

ArrestTypeCde

Required, Value validity enforced

Incident/People/Person/Person_Crime/Person_Offender/Person_Arrestee/ArrestTypeCde




RelationshipCde

Required, Value validity enforced

Incident/People/Person/Person_Crime/Person_Offender/Person_VictimOffenderPair/Person_VictimOffenderPair/RelationshipCde

"Relationship of Offender to Victim must be selected for each Victim of a Crime against Person or Robbery and each Offender."
"If Offender's DOB, Gender, and Race are unknown then all Victim Relationships must be RU - Unknown."
"If Offender is Unidentified then Victim Relationship must be either RU - Unknown or ST - Stranger."
"Offender must be at least 10 years of age for the relationships (CS,SE,XS) with Victim"
Victim must be at least 10 years of age for (CS,SE,XS) relationships
"Relation of Offender to Victim must be consistant with the ages of the Victim and Offender."
"Relationship of Offender to Victim must be consistant with the Offender and Victim gender."
"Victim cannot be a parent or a grandparent if they are less than 10 years of age."
Offender can't victimize himself. All offenders on this report must have participated in all offenses on this report. If not, this report must be split into separate reports."
"Two or more victims cannot have a relationship of SE - Spouse to the same offender."
"Only one victim can have a relationship of VO - Victim is Offender."
"If type of relationship is VO, offender must be related to more than one victim. Offender can't victimize himself. All offenders on this report must have participated in all offenses on this report. If not, this report must be split into separate reports."

JustifiableHomicideCde

Not required, Value validity enforced

Incident/People/Person/Person_Crime/Person_Victim/JustifiableHomicideCde

"Additional Justifiable Homicide Circumstance is required for Justifiable Homicides."

OffenderAlso

Not required

Incident/People/Person/Person_Crime/Person_Victim/OffenderAlso

None

AssaultHomicideCde

Not required, Value validity enforced

Incident/People/Person/Person_Crime/Person_Victim/Person_VictimAssaultHomicideCir/Person_VictimAssaultHomicideCir/AssaultHomicideCde

"Only one Negligent Manslaughter Circumstance is allowed."
"Only one Justifiable Homicide Circumstance is allowed."
"Negligent Manslaughter Circumstance is required if Negligent Manslaughter offense selected."
"Justifiable Homicide Circumstance is required if Justifiable Homicide offense selected."
"Aggravated Assault/Murder Circumstance required if Aggravated Assault/Murder offense selected."
"Cannot select more than 2 Aggravated Assault/Murder Circumstances."
"Can only select one value when 10-Unknown Circumstances is selected as an Aggravated Assault/Homicide Circumstance."

InjuryTypeCde

Not required, Value validity enforced

Incident/People/Person/Person_Crime/Person_Victim/Person_VictimInjury/Person_VictimInjury/InjuryTypeCde

Can only select one Type of Injury if None is selected.
Injury type must be M (Apparent Minor Injury) or N (None) for Simple Assaults and Attempted Aggravated Assaults.
"Cannot select more than 5 types of Injury."

OffenderID

Not required

Incident/People/Person/Person_Crime/Person_Victim/Person_VictimOffenderPair/Person_VictimOffenderPair/OffenderID




RelationshipCde

Required, Value validity enforced

Incident/People/Person/Person_Crime/Person_Victim/Person_VictimOffenderPair/Person_VictimOffenderPair/RelationshipCde

"Relationship of Offender to Victim must be selected for each Victim of a Crime against Person or Robbery and each Offender."
"If Offender's DOB, Gender, and Race are unknown then all Victim Relationships must be RU - Unknown."
"If Offender is Unidentified then Victim Relationship must be either RU - Unknown or ST - Stranger."
"Offender must be at least 10 years of age for the relationships (CS,SE,XS) with Victim"
Victim must be at least 10 years of age for (CS,SE,XS) relationships
"Relation of Offender to Victim must be consistant with the ages of the Victim and Offender."
"Relationship of Offender to Victim must be consistant with the Offender and Victim gender."
"Victim cannot be a parent or a grandparent if they are less than 10 years of age."
Offender can't victimize himself. All offenders on this report must have participated in all offenses on this report. If not, this report must be split into separate reports."
"Two or more victims cannot have a relationship of SE - Spouse to the same offender."
"Only one victim can have a relationship of VO - Victim is Offender."
"If type of relationship is VO, offender must be related to more than one victim. Offender can't victimize himself. All offenders on this report must have participated in all offenses on this report. If not, this report must be split into separate reports."

OffenseID

Not required

Incident/People/Person/Person_Crime/Person_Victim/Person_VictimOffensePair/Person_VictimOffensePair/OffenseID




PoliceActivityTypeCde

Not required, Value validity enforced

Incident/People/Person/Person_Crime/Person_Victim/PoliceActivityTypeCde

"Activity is required for the offense(s) selected if the victim is a police officer."

PoliceAssignmentCde

Not required, Value validity enforced

Incident/People/Person/Person_Crime/Person_Victim/PoliceAssignmentCde

"Assignment is required for the offense(s) selected if the victim is a police officer."

PoliceOfficer

Not required

Incident/People/Person/Person_Crime/Person_Victim/PoliceOfficer

None

PoliceOfficerOtherAgency

Not required

Incident/People/Person/Person_Crime/Person_Victim/PoliceOfficerOtherAgency

None

PoliceOtherORI

Not required

Incident/People/Person/Person_Crime/Person_Victim/PoliceOtherORI

None

VictimTypeCde

Required, Value validity enforced

Incident/People/Person/Person_Crime/Person_Victim/VictimTypeCde

Victim Type is required
Can have only one Society/Public type victim

VictimID

Not required

Incident/People/Person/Person_Crime/Person_VictimOffenderPair/Person_VictimOffenderPair/VictimID




RptBySameAsVictim

Not required

Incident/People/Person/Person_Crime/RptBySameAsVictim

None

EmailAddress

Not required

Incident/People/Person/Person_Email/Person_Email/EmailAddress

None

PersonTypeCde

Required

Incident/People/Person/PersonTypeCde

Person Type is required.

PhoneCell

Not required

Incident/People/Person/PhoneCell

None

PhoneHome

Not required

Incident/People/Person/PhoneHome

None

PhoneWork

Not required

Incident/People/Person/PhoneWork

None

RaceCde

Required for offenders and human victims

Incident/People/Person/RaceCde

Race is required for offenders

SSN

Not required

Incident/People/Person/SSN

None

StateCde

Not required

Incident/People/Person/StateCde

None

StreetDir

Not required

Incident/People/Person/StreetDir

None

StreetName

Not required

Incident/People/Person/StreetName

None

StreetNumber

Not required

Incident/People/Person/StreetNumber

None

StreetSfx

Not required

Incident/People/Person/StreetSfx

None

Weight

Not required

Incident/People/Person/Weight

None

Zip

Not required

Incident/People/Person/Zip

None

ZipExtension

Not required

Incident/People/Person/ZipExtension

None

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