Residential home builders and renovations: They own/project management the entire home build or renovation with a combination of their own employees and sub contractors
Commercial property and renovations: Same as above
Specialty trade construction companies: May focus on one specific part of home building: laying the foundation, the plumbing, electrical, etc. They get hired out to come on a job site, perform their assigned duty and then move on to the next job
Typical types of workers
Onsite construction workers: Typically spend an entire day/weeks/months on the job site
Specialty trade workers: May visit multiple sites in a day to perform a specific task
Job Situation
For some construction companies, workers are typically at the same job site for most of the day
Others, may have workers visit multiple sites in a day to perform a specialized task
Workers are typically paid on an hourly basis, based on the type of work they perform
Based on the type of job, some workers may go into the office each day, but many just show up at te job site
Top Key Challenges
Job Costing and Budgeting
Most construction projects are won based on a bid system so understanding how much time a job really takes is important to making profitable bids.
Being able to track specific employee and job time is critical to be able to analyze actual time spent on a specific action or overall job
Customer Billing and Proof of services
It’s important to be able to tracking employee time spent at a customer location on a specific billable job/activity and then to be able to accurately collect that time and then bill the customer.
Having the ability to provide proof of service (hours worked) to back up the billing is important as many customers demand to see proof for worked billed.
Employee Safety and Incident Reports
Construction work by its very nature is a dangerous business. Tracking and documenting accidents on a timely basis is critical to managing workman comp claims and expenses
Most workers go directly to the work site have to send over (fax) time sheets at the end of each week along with other expenses as well.
This creates opportunities for employees to record “not completely accurate” time entries. Most employees (companies) round to the nearest: 15 minute interval.
The data typically has to be manually calculated and entered into the payroll system by someone in the home office. This is time consuming and creates opportunities for errors.
Reducing Fuel Mileage Expenses
For companies who either provide vehicles, they need to be able to know that their employees are taking the most direct route and now using company vehicles for side jobs or personal visits.
For companies who employees use their own vehicles and expense miles they need to be able to ensure the mileage expensed is accurate. Plus the entire process of managing mileage expense sheets can be time consuming and resource draining.
How Xora Can Help
Tracking specific hob hours for customer billing and analysis
With Xora’s job management system, workers can accurately record exact time and details associated with completing a specific job.
This information can be pulled out of the system and used for customer billing
Automated reports can be set up to analyze time and costs spent on each job
With Xora Mobile Timesheets employees can clock in, clock out and record breaks, all on their mobile device. No more time wasted driving into the office to punch a time card or spent filling out timesheets that have to be faxed to the home office and manually keyed into the payroll system.
Xora’s Timesheets are ‘GPS’ stamped, providing the exact location and time that the employee clocked in or clocked out. This feature, and the knowledge by the employee that it exists, usually brings about a dramatic increase in field timesheet accuracy.
With Xora GPS location services, employers can set the system to automatically trigger timesheet entries when an employee enters and leaves a job site.
Employee time data can be electronically pulled from Xora and then integrated into your existing Payroll system, helping to streamline the process and reduce data entry time spent by office employees
Mileage and Fuel Expense Tracking
For those employees who expense mileage on their own vehicles, Xora provides mileage forms to make it easy to record odometer readings which then can be verified buy the GPS Locations Services
For those companies who let employees use company vehicles, they can analyze driver routes to ensure the appropriate and most cost effective use of vehicle.
Documenting employee safety
With Xora’s mobile forms, construction companies can set up incident report forms on their workers mobile devices. When the worker finishes his shift and logs on his time sheet each day they have to fill out an incident report documenting any accidents.
Xora Benefits
Help reduce overall payroll and overtime costs
With mobile, GPS-stamped timesheets, employers can more accurately track employee time, thereby helping to reduce overall payroll. Plus, they can set up alerts to warn them before employees incur overtime so they can take appropriate actions to avoid it.
With Xora Mobile Timesheets and payroll integration services employers can greatly reduce the office time by up to 50%* or more spent on processing payroll
Customers can see up to a 10%* or higher average reduction in overtime and overall payroll
Increase productivity and profitability
Xora provides detailed reporting and information around delivery routes, time and mileage spent between stops and time spent at each location. This information is commonly used by customers discover ways to cut costs and increase productivity.
With Xora Mobile Forms and Timesheets, field employees can process information customer and time information with their mobile device saving them time from manually capturing this information and sending it back to the home office. Plus, this reduces the manual data processing time for office staff.
Customers have seen up to a 20-25%* increase on average in overall field productivity
Reduced Fuel and Mileage expenses
With Xora’s GPS location services employers can better route service techs to new jobs, track accurate mileage and ensure that trips were made for business purposes.
Customers have seen as much as a 15%* reduction or more in overall fuel and gas expenses.
Increased Employee Safety
Every call from dispatch to a service tech behind the wheel creates a dangerous situation with possible liability exposure. Xora enables managers and dispatchers to make decisions without the need to check in with the driver over the phone or via text message.
Plus, in the event a service tech gets lost or has a car problem, dispatchers can quickly see where the driver is and provide updated directions or send help.
Increased employee accountability
As Xora is rolled out to the field workforce, employees quickly realize that the job tasks, hours and mileage they report are verifiable by management. This realization tends to lead them to be more accountable and productive, helping responsible employees shine and helping managers know where to target employee skill development.
*Based on input provided by Xora customer case studies.
Xora Customer Quotes
We save up to $200,000 a year by using Xora to reduce our payroll related and mileage expenses - Paula Wiens, Controller, R&J Construction
Xora brings legitimacy to payroll data, confirms mileage with GPS and serves as a backup for audit purposes. - Alan Morrison, C.I. Thornburg Co., Inc
Employees are making better decisions now and reporting their activities more precisely and accurately. In just the first year of using Xora, our profitability jumped 50% (by $80,000), and we didn’t make any other changes to the business - Cathy Hartman, Customer Care Manager, Accent Building Restoration
Through electronic timecards, Pro Design has been able to shave 10% from its field force payroll of $1.5 million per year, amounting to $150,000 in savings per year. People are now more efficient about getting to a site on time and making deliveries on time - Lisa Ferguson, Director of Business Operations, Pro Design
Westwind has been able to eliminate more than 250 manual paper timesheets and implemented an end-to-end solution for payroll reporting and processing that further cuts paperwork and eliminates errors due to administrative data entry - Adair Hagar, Westwind Contracting
