Developing a iiib cadses transnational Project with your partners : from the Project Idea to the Application Form
Developing a IIIB CADSES Transnational Project with your partners : from the Project
Idea to the Application Form
in CADSES programme: At least 2 financing partners form different
The added value of Transnationality
Partners pool expertise. And gain new ideas on old problems
Pool resources and get access to European funding
Pilot different approaches while spreading cost and risk
Address problems across borders
Establish permanent networks giving access to the knowledge of up to 18 countries
The Transnational Project Partnership…
Tr pjt patrn
Search engines for relative fields lobbies
Existi and rejected pjts
Espon 3c data base
THE LP Principle in INTERREG projects. LP‘s transnational duties.
The LP represents the project and is accountable for it, to the MA.
LP sets up the project management and partnership agreements( work packages, action plan, milestones, expenditure plan)
LP sets up the project budget and assures signature of co-financing statement and accountability of expenditures.
LP sets up project application and submission.
LP is responsible for reporting
arrangements and coordination
Defining the objectives 1: LP responsibilities
Orient your project to certain Program Measures. Discuss with your NC and CCP
Build on relevant experiences from previous calls. Contact the (T)CCPs and the JTS.
Study and discuss sel crite
Lead Partner defines the general objectives when identifying the joint problem
The general objectives should be extended and specific objectives defined based on different partners’ skills and needs.
Defining the objectives 2: Projects must address programme objectives
Tr terr coope in eu lvl
Sust transfer of pjts
To national policiies
And creating follow-up + investments
…to better integrate water in urban areas in order to enhance the social, economic and environmental value of these areas.
Defining the objectives 3 is your pjt trans
A transnational project: a poor tr pjt
is based on a
Lp own scope
Lp no partn
Proj fail in relaity
Example of a
One city wants to both improve the water quality in some canals running through a run-down area and make them more attractive for recreation
Another would like to make water recreational areas in derelict parts of their city more accessible to people
A town would like to regenerate some neglected neighbourhoods through improving the water quality of their ponds
joint planning 1
First joint outline in common planning meetings
Identifying knowledge and experience of each partner to clarify transnational linkages (c.f. Application Form section 7.3)
discuss the selection criteria
Agreeing on who will be responsible for what and who will pay for what, to make coordination easier (c.f. Application Form section 8)
On the basis of this a joint application can be developed
joint planning 2 :
From objectives to work packs
Two questions to ask about every partner:
What will the partner deliver to the project?
What will the partner receive from the project?
This will allow you define work flows in the partnership and put together work packs.
Do not forget issues that all of the partners will work with, like communication and project management.
Assign a budget for each work pack.
Split this budget between the partners contributing to that work pack, according to their contribution.
Look for relevance between:
Example of joint implementation of activities 1: the Work Packs
Assign a responsible partner to ensure delivery of each work pack.
Set a deadline for delivery
Decide now what you will do if these
deadlines are not achieved
Identify the key tasks. Start and completion of these will normally be the project milestones.
Example of joint implementation of activities 2
The partner cities/towns draw up joint water plans to illustrate how planning with water can contribute both to a better environmental and social situation
Each partner implements different parts of the water plans and the other partners learn from this
In this way all partners improve their knowledge on all of the issues covered, but each needs to make a small investment
Joint learning and experiences between project participants
Added value compared to if each city/town would have worked individually on renewing their derelict neighbourhoods
Guidelines on ‘How water can improve the social and environmental situation’ so other cities also can learn from project outcomes
The new knowledge of the project participants gives valuable added value to their organisations
Transnational project management
and have clear objectives and responsibilities for every partner and org Regular face-to-face meetings
Deadlines for deliverables and documentation and Procedures for dealing with change and delays – include these in a partnership agreement
Ensure systematic cooperation through joint implementation structures
Awareness of different national rules and requirements (e.g. audit)
If necesary outsource project management but make sure that LP is fully informed and responsible!
Transnational Project Management costs…
Some national laws prevent the transfer of funds over national borders. This can cause additional problems.
To avoid this, decide at the start who will do the work and how much it costs.
Assign this money in the ERDF allocation in the budget!
Writing the application 1
you have agreed on objectives
, work packs, responsibilities, budgets and deadlines, it should be quite easy to write the application. Involve the whole partnership in this process.
Try to standardise the way you present information about each partner and activity. This will make the information easier to follow.
If you use a consultant, make sure that the person who will actually manage the project is involved from the start.
Writing the application 2
Many projects start slowly because the start-up phase is badly planned. Assume that the project will be approved and set a date for the first meeting – late start up means loosing money (n+2 rule)! –
Make sure the application is clear and contains all relevant information.Let someone else read it to check if it is as clear as you think.
Remember that sending in the application is the start of the project – not the end!
Many project applications are too optimistic. If in doubt, assume that it will take longer than you think.
Avoid last minute mistakes
Attach necessary documents (e.g. co-financing statements)
Plan ahead and leave time for feed-back
Observe deadlines and other requirements for submission
AP CCP JTS web
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