Developing a iiib cadses transnational Project with your partners : from the Project Idea to the Application Form

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Developing a IIIB CADSES Transnational Project with your partners : from the Project Idea to the Application Form


  • Minimum requirement in CADSES programme: At least 2 financing partners form different countries

The added value of Transnationality

  • Partners pool expertise. And gain new ideas on old problems

  • Pool resources and get access to European funding

  • Pilot different approaches while spreading cost and risk

  • Address problems across borders

  • Establish permanent networks giving access to the knowledge of up to 18 countries

The Transnational Project Partnership…

Tr pjt patrn

  • ccp tccp

  • Search engines for relative fields lobbies

  • Phare IA

  • Existi and rejected pjts

  • Espon 3c data base

THE LP Principle in INTERREG projects. LP‘s transnational duties.

  • The LP represents the project and is accountable for it, to the MA.

  • LP sets up the project management and partnership agreements( work packages, action plan, milestones, expenditure plan)

  • LP sets up the project budget and assures signature of co-financing statement and accountability of expenditures.

  • LP sets up project application and submission.

  • LP is responsible for reporting arrangements and coordination

Defining the objectives 1: LP responsibilities

  • Orient your project to certain Program Measures. Discuss with your NC and CCP

  • Build on relevant experiences from previous calls. Contact the (T)CCPs and the JTS.

  • Study and discuss sel crite

  • Lead Partner defines the general objectives when identifying the joint problem

  • The general objectives should be extended and specific objectives defined based on different partners’ skills and needs.

Defining the objectives 2: Projects must address programme objectives

  • Tr terr coope in eu lvl

  • Sust transfer of pjts

  • Applicable To national policiies

  • And creating follow-up + investments

  • For example…

  • …to better integrate water in urban areas in order to enhance the social, economic and environmental value of these areas.

Defining the objectives 3 is your pjt trans

  • A transnational project: a poor tr pjt

  • is based on a joint problem

  • builds on joint planning

  • has joint implementation

  • results in joint outcomes

  • Lp own scope

  • Lp no partn

  • Probl impl

  • Proj fail in relaity

  • Bad reput

Example of a joint problem

  • One city wants to both improve the water quality in some canals running through a run-down area and make them more attractive for recreation

  • Another would like to make water recreational areas in derelict parts of their city more accessible to people

  • A town would like to regenerate some neglected neighbourhoods through improving the water quality of their ponds

Example of joint planning 1

  • First joint outline in common planning meetings

  • Identifying knowledge and experience of each partner to clarify transnational linkages (c.f. Application Form section 7.3)

  • Study and discuss the selection criteria

  • Agreeing on who will be responsible for what and who will pay for what, to make coordination easier (c.f. Application Form section 8)

  • On the basis of this a joint application can be developed

Example of joint planning 2 : From objectives to work packs

  • Two questions to ask about every partner:

  • What will the partner deliver to the project?

  • What will the partner receive from the project?

  • This will allow you define work flows in the partnership and put together work packs.

  • Do not forget issues that all of the partners will work with, like communication and project management.

The budget

  • Assign a budget for each work pack.

  • Manual web

  • Split this budget between the partners contributing to that work pack, according to their contribution.

  • Ccp jts

  • Look for relevance between:

  • Action Plan=>Milestones=>Budget

Example of joint implementation of activities 1: the Work Packs

  • Assign a responsible partner to ensure delivery of each work pack.

  • Set a deadline for delivery

  • Decide now what you will do if these deadlines are not achieved

  • Identify the key tasks. Start and completion of these will normally be the project milestones.

Example of joint implementation of activities 2

  • The partner cities/towns draw up joint water plans to illustrate how planning with water can contribute both to a better environmental and social situation

  • Each partner implements different parts of the water plans and the other partners learn from this

  • In this way all partners improve their knowledge on all of the issues covered, but each needs to make a small investment

Example of joint outcomes

  • Joint learning and experiences between project participants

  • Added value compared to if each city/town would have worked individually on renewing their derelict neighbourhoods

  • Joint water plans

  • Guidelines on ‘How water can improve the social and environmental situation’ so other cities also can learn from project outcomes

  • The new knowledge of the project participants gives valuable added value to their organisations

Transnational project management

  • and have clear objectives and responsibilities for every partner and org Regular face-to-face meetings

  • Deadlines for deliverables and documentation and Procedures for dealing with change and delays – include these in a partnership agreement

  • Ensure systematic cooperation through joint implementation structures

  • Awareness of different national rules and requirements (e.g. audit)

  • If necesary outsource project management but make sure that LP is fully informed and responsible!

Transnational Project Management costs…

  • Some national laws prevent the transfer of funds over national borders. This can cause additional problems.

  • To avoid this, decide at the start who will do the work and how much it costs.

  • Assign this money in the ERDF allocation in the budget!

Writing the application 1


  • If you have agreed on objectives, work packs, responsibilities, budgets and deadlines, it should be quite easy to write the application. Involve the whole partnership in this process.

  • Try to standardise the way you present information about each partner and activity. This will make the information easier to follow.

  • If you use a consultant, make sure that the person who will actually manage the project is involved from the start.

Writing the application 2

  • Many projects start slowly because the start-up phase is badly planned. Assume that the project will be approved and set a date for the first meeting – late start up means loosing money (n+2 rule)! –

  • Make sure the application is clear and contains all relevant information.Let someone else read it to check if it is as clear as you think.

  • Remember that sending in the application is the start of the project – not the end!

  • Many project applications are too optimistic. If in doubt, assume that it will take longer than you think.

Avoid last minute mistakes

  • Attach necessary documents (e.g. co-financing statements)

  • Plan ahead and leave time for feed-back

  • Proof-read proposal

  • Observe deadlines and other requirements for submission

  • AP CCP JTS web

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