OLIMOVA MUTABAR GAYBULLAYEVNA
17
LETTER WRITING EXERCISES
Request Letter
A request letter is a formal letter or a document that is written in the context of
requesting anything from an official. It is a formal way of demanding a favor from high
officials or administrative personalities. It can be written to your boss or manager to get
leave or salary or promotion. A request letter is also sent to a company from a social
welfare organisation to request a donation.
Request Letter Structure & Vocabulary
This is a list of common phrases for you that you can use in your Request Letter to
structure the letter and ensure you use the right tone.
1. Dear Sir/Madam, (or name if given)
2. The purpose of the letter: explanation, reason for writing (1-2 sentences
what kind of information you are interested in)
I am writing to ask for information about membership in the Snap Fitness
Sports club
I am writing to ask for complete itinerary of a trip to Africa that I booked
with your company
I am writing in response to ... / I was interested in your advertisement in
...
I am writing to inquire about ...
3. Explanation in more detail: who you are, exactly what information you
need, why, when and in what form you need it (letter, fax, email)
Who am I?
I have read your advertisement of the … and would like to get more
information
What information do I request?
The information I would like to obtain should include following:
Firstly, I would like to know ...
I would be grateful whether you could tell me what the price is.
I wonder if I need insurance / I wonder if you could ...
I would be interested to know if I will get a certificate
I would like to know more about ... / I would be grateful if you could ...
I wonder if you could possibly tell/send me …
Could you possibly send … / May I request …?
Could you please send me further details …?
Why? When?
I would appreciate (it) if you could inform me as soon as possible
I would like to receive it as soon as possible but not later than a week
before flight
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