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THEME 18: WRITING:
A LETTER OF GIVING INFORMATION
A letter giving information is a formal piece of writing related to a particular situation. Its
main purpose is to give information, usually when it has been requested by someone else. It may
also provide suggestions, request help, give an opinion, etc.
Each point should be presented in a separate paragraph containing
a clear topic sentence
supported by examples and/or justification.
PARAGRAPH 1
State reasons for writing
PARAGRAPH 2-3
Give information required
PARAGRAPH 4-5
Provide further explanations/suggestions/opinions as stated in the task instructions
FINAL PARAGRAPH
Closing remarks
Full name
The exact number and division of paragraphs will depend on the specific
instructions for each
letter writing task.
LETTER SAMPLES:
A LETTER OF GIVING INFORMATION. INFORMAL
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You have invited a friend to come to your house next holiday. He/she has asked you how to get
to your house from the airport. However, you are going to the airport to receive him/her.
Write a letter to your friend. In your letter:
• explain that you will meet him/her at the airport
• say what you have planned for your friend
• write some important things that he/she might find useful
Write at least
150
words.
Dear Annie,
I hope you are doing fine. I am excited to have you with me in a few days. Yesterday, I received
your letter in which you have asked for the direction to my house from the airport. Please do not
worry about that; I will come to the airport to pick you up. I am eagerly waiting to have you at
my house and spend some excellent time together.
I am really looking forward to meeting you and I have planned a few things for us. We can go to
Mysore for a day trip. Mysore has
a beautiful palace and a Zoo; which is a house of some exotic
animals. Then I have also planned a 3 days' trip to Ooty. Ooty is known as "Queens of Hills" and
has pristine tea gardens and mesmerising views. I am sure you will love it.
Since Ooty is a cold and hilly place, please get some winter clothing and comfortable shoes. One
thick jacket and a sweater would be good. Besides, you should bring any medicine you take as
you won't be able to purchase any medicine without a prescription.
Looking forward to meeting you soon.
With love,
Preeti
Dear Sir/Madam
* To give them information necessary to make their stay enjoyable (details of things to see/do,
places to go, etc)
* To give them information necessary to make their stay trouble-free (emergency
phone
numbers, instructions for washing machine)
SUGGESTED PLAN:
Para 1. State reason for writing
Para 2. Give information about house (where certain things are kept, how the washing machine
and other appliances work, etc).
Para 3. Give information about neighborhood (bus stops, where to buy groceries,
local
cinemas/pubs)
Para 4. Give information about places of interest near area
Para 5. Closing remarks
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A FORMAL EMAIL LETTER GIVING INFORMATION
Dear
Mr Jones,
I am writing this email in reply to your request for information regarding your holiday next
summer. I am pleased to inform you that t we have found a place for you and your family with
all the features you wanted. Let me tell you about Colorful Sunrise Beach Resort.
First of all, you wanted to know where the resort is. You wanted it to be at a quiet place. Colorful
Sunrise Beach Resort is in a beautiful valley next to the coast with no traffic at all. The only
sound that you hear is the sound of the waves crashing on the beach,
the sound of the kids
playing and the birds singing.
In addition to that, you and your family can do many activities. You can do all water sports and
there are beach parties every night, especially for teenagers. The resort also has tennis and
basketball courts which are open to everybody from 8.00 o'clock in the morning to 8.00 o'clock
in the evening. Furthermore, we are able to make all arrangements for hotel and flights. The cost
includes all meals, accommodation and a one-day excursion to ancient ruins.
I am sure that Colorful Sunrise Beach Resort is perfect for you and
that you will enjoy your
holidays there. Please do not hesitate to contact me if you require any further information
regarding the place.
Yours sincerely,
George Nelson
Manager
Sunset Travel
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